Issue - meetings

 (A)      Appointment of Committees

(a)       That the Constituion Committee be incorporated into the Democratic Services Committee, and that Full Council review, make or revoke by-laws;

(b)       That the Committees as outlined in section 1.04 of the report be appointed; and

(c)        That the Constitution be amended to reflect the committees appointed.

(B)       Determination of the size of Committees

That the size of each Committee be as set out in paragraph 1.06 of the report, noting the restrictions that must now apply to the membership of the Planning Committee.

(C)       Terms of Reference of Committees and Pension Delegations

That the terms of reference for each committee in Part 2 of the Constitution be approved (noting the changes in respect of the Constitution and Democratic Services Committees).

(D)       Political Balance

(a)       That (1) the Constitution be amended to show that no substitutes are permitted on the Planning Committee and that the quorum shall be 50%; and (2) that the Constitution be amended so that in the event of 2 Members, from a multiple Member ward being nominated to the Planning Committee, then the seat will be allocated

·         In the first instance by agreement between the 2 respective group leaders;

·         In the event that agreement is not possible, to the first nomination to be received by the Proper Officer; and

·         That the required level of training of 75% for a Member to sit on the Planning Committee had been achieved.

(b)       That the seats be allocated in accordance with political balances (and the rules on membership of the Planning Committee)

(E)       Appointment of Chairs of Standing Committees

(a)       That the Chair of the following Committees be appointed (noting any restrictions on eligibility):

• Clwyd Pension Fund Committee – Councillor Dave Hughes
• Licensing Committee – Councillor Sharps
• Planning and Development Control Committee – Councillor Wisinger

(b)       That the following groups Chair the Overview and Scrutiny Committees as outlined:

            Community and Enterprise                        -           Labour Group

            Education and Youth                      -           Labour Group

            Corporate Resources                      -           Conservative Group

            Environment                                     -           New Independents Group

            Organisational Change                  -           Independent Alliance Group

            Social & Health Care                      -           Independent Group

(F)       Local Choice Issues

That the existing Local Choice Issues as detailed in the report be confirmed.

(G)       Nomination to Internal Bodies

That the make-up of the Appointments Committee be approved.

(H)       Standards Committee

(a)       That the following three Members be appointed to the Standards Committee:-

• Councillors: Heesom, Paul Johnson, and Woolley

(b)       that town and community councils be consulted on the reappointment of the town and community council representative, in that the current representative continue in office until such time as he was reappointed or a new appointment was made.

The Council considered the report of the Chief Officer (Governance) which dealt with matters that required decision at the Annual Meeting of the County Council in accordance with Council Procedure Rule 1.1 (vii) – (xiv).  The report was split into sections, each one dealing with one decision that needed to be made and the relevant issues for consideration.  Each section was considered and voted on in turn.

            In addition, Council also considered the appointment of a new lay member to the Audit Committee which was outlined in a separate report, and also approved the process for selecting a town and community representative on the Standards Committee.  There was also a number of changes to be made in how the Planning Committee would operate to ensure compliance with legislation which came into force on 5^th May 2017.

(A)       Appointment of Committees

            The Chief Officer (Governance) explained that the Constitution provided for the appointment of the following: Audit Committee; Clwyd Pension Fund Committee; Constitution Committee; Democratic Services Committee; Joint Governance Committee (for Pensions); Licensing Committee; Planning and Development Control Committee; Standards Committee and six Overview and Scrutiny Committees. 

            The Constitution Committee and Democratic Services Committee had very similar roles.  At the last meeting of the Constitution Committee there was a request for the two committees to be combined.  The statutory remit was considered sufficiently broad to encompass the role fulfilled by the Constitution Committee so it was therefore recommended to incorporate the Constitution Committee into the Democratic Services Committee.

            Councillor Aaron Shotton moved approval of the recommendations as outlined in the report which were seconded by Councillor Attridge.

RESOLVED:

(a)       That the Constituion Committee be incorporated into the Democratic Services Committee, and that Full Council review, make or revoke by-laws;

(b)       That the Committees as outlined in section 1.04 of the report be appointed; and

(c)        That the Constitution be amended to reflect the committees appointed.

(B)       Determination of the size of Committees

            The Chief Officer (Governance) explained that the size of each committee must be decided at the Annual Meeting.  Details of the provision for the size of the Committees were outlined in the report.

The Size and Composition of Local Planning Authority Committees (Wales) Regulations 2017 were made on 21^st March and came into force on 5^th May 2017.  They required that the Planning Committee should be between 11 and 21 Members in size and no larger than 50% of the total membership of the Council.  The proposed size of the Committee met those requirements.

Councillor Aaron Shotton moved approval of the recommendations as outlined in the report which was seconded by Councillor Attridge.

RESOLVED: 

That the size of each Committee be as set out in paragraph 1.06 of the report, noting the restrictions that must now apply to the membership of the Planning Committee.

(C)       Terms of Reference of Committees and Pension Delegations

            The Chief Officer Governance explained that the Annual Meeting was required to decide the terms of reference of the committees that it appointed.  ...  view the full minutes text for item 8