Issue - meetings

(a)       That the likely impact from the School Transport procurement process        detailed in the report be noted, and

(b)       That a further report be submitted to the Committee following completion   of the diagnostic work which would detail the options to change the      existing School Transport Policy.

The Transport and Logistics Manager introduced an update on the Integrated Transport Unit (ITU) Procurement Project and details of the main changes in transport provision as a result of the new process which would be introduced from September 2017.

            Following Cabinet approval in May 2015, it was agreed that an ITU should be established within the Authority to ensure an integrated approach to service delivery and operational management.  Under the changes, service delivery, budget management and day-to-day operational management for Social Services transport transferred to the ITU.  Budget management and eligibility assessment for mainstream home to school transport also transferred to the ITU within the Streetscene & Transportation portfolio; however, policy setting for school transport remained within the Education & Youth portfolio.

            A diagnostic review of all transport operations across the Authority had been carried out in order to identify any savings opportunities and efficiencies within the current operating model.  In particular, the diagnostic review was intended to make clear recommendations on the future of all transport services and on the best delivery model.  One of the early outcomes of the diagnostic review identified a number of areas of potential savings, particularly in the area of procurement.  A thorough optimisation exercise has been completed by the ITU prior to the commencement of the tender process.  The optimisation exercise was intended to deliver maximum benefit by ensuring the most efficient use of vehicles and deliver the most cost-effective routes for the required number of eligible passengers.  As outlined in the current transport policy, the efficient use of resources will dictate the mode of transport.

            All school transport escort staff and passenger assistants have attended briefing sessions to keep them informed of the proposed changes to the procurement arrangements.  Children with complex needs will still travel with the same school transport escort staff to ensure that there is no disruption for them.

            In response to a question from Councillor Cindy Hinds, the Transport and Logistics Manager explained that eligibility for school transport would not change.  Councillor Chris Bithell asked that notification to parents on arrangements for school transport be sent out well in advance of the beginning of the school term.  He also hoped that the review of transport operations would address the inconsistencies of some children being collected outside of their home, with others having to walk to a designated spot.

            Councillor Paul Shotton thanked officers for the report and the work undertaken to review all transport operations and deliver the savings planned for the service as detailed in the Business Planning proposals for 2017-18.    

RESOLVED:

(a)       That the likely impact from the School Transport procurement process        detailed in the report be noted, and

(b)       That a further report be submitted to the Committee following completion   of the diagnostic work which would detail the options to change the      existing School Transport Policy.