Issue - meetings

To report back on the timing of meeting survey.

(a)       That the draft Schedule of Meetings for 2018/19 be prepared on the current pattern of meetings; and

(b)       That where the Chair and Vice-Chair of the Planning Committee believe that the volume of business to be transacted warrants it, the start time of the committee be brought forward to noon instead of 1pm.

The Democratic Services Manager presented a report on the results of the survey which sought the views of committees on their preferred pattern of meetings.

The report concluded that all six Overview & Scrutiny committees, the Audit Committee and Planning Committee (consulted via the Planning Strategy Group) wished to retain their respective current arrangements.  Comments raised by Members of those committees during the consultation were appended to the report.  The results of the survey would help to inform the model for the 2018/19 Schedule of Meetings due to be approved at the next Annual General Meeting.

Councillor Peers asked that the agreed outcome for Planning Committee meetings be included on the meeting preference tracker.

Councillor Phillips commented on the Chair and Vice-Chair of the Planning Committee being able to determine whether those meetings could be brought forward to an earlier time, depending on the extent of business to be considered.

Councillors Dunbar and Wisinger spoke in agreement.

Councillor Peers said it was the responsibility of each committee to adjust its meeting times accordingly.

RESOLVED:

(a)       That the draft Schedule of Meetings for 2018/19 be prepared on the current pattern of meetings; and

(b)       That where the Chair and Vice-Chair of the Planning Committee believe that the volume of business to be transacted warrants it, the start time of the committee be brought forward to noon instead of 1pm.