Issue - meetings

That Council appoints the following Committees:

Audit Committee

Clwyd Pension Fund Committee

Community, Housing & Assets Overview & Scrutiny Committee

Constitution & Democratic Services Committee

Corporate Resources Overview & Scrutiny Committee

Education, Youth & Culture Overview & Scrutiny Committee

Environment & Economy Overview & Scrutiny Committee

Joint Governance Committee (for Pensions)

Licensing Committee

Planning Committee

Social & Healthcare Overview & Scrutiny Committee

Standards Committee

Grievance Committee

Grievance Appeals Committee

Appeals Committee

Investigation & Disciplinary Committee

(ii)        Determination of the size of Committees

The Chief Officer explained that the size of each of the  Committees that Council  had  appointed must be decided at the Annual Meeting.  Council determined at its meeting on 27 February that there should be a new politicalbalance solution which achieved an overall reduction in the number of committee places whilst still making provision for all political groups to be represented on the Council’s  major committees.  The details of the provision for the size of the Committees was as set out in the report (subject to the corrections for the terms of reference for the Environment & Economy Overview & Scrutiny Committee and the Corporate Resources Overview & Scrutiny Committee as explained under the item on Appointment of Committees) .

RESOLVED:

That the size of each committee be as set out in paragraphs 1.03 and 1.04 of the

report.

(iii)       Terms of Reference of Committees

The Chief Officer explained that the Annual Meeting was required to decide the terms of reference of the Committees that it appointed.   He advised that the terms of reference of the existing Committees were set out in the Constitution.  The terms of reference for the Overview & Scrutiny Committees within the revised structure were attached as appendix 1.  They were agreed by Council on 27 February 2020.    However, the Chief Officer reiterated that further amendments were required to move Emergency Planning and Crime and Disorder Partnership from the scope of Environment & Economy Overview and Scrutiny Committee  to the Corporate Resources Overview & Scrutiny Committee.

The new Overview & Scrutiny committee terms of reference would be incorporated within the Constitution. 

Councillor Ian Roberts moved approval of the recommendation in the report subject to the above amendments to the terms of reference.  This was seconded by Councillor Ted Palmer

RESOLVED:

That the terms of reference for each Committee as set out in the Constitution and, Overview & Scrutiny Committees as set out in Appendix 1 to the report, be approved subject to Emergency Planning and Crime and Disorder Partnership being moved from Environment & Economy Overview & Scrutiny Committee to the Corporate Resources Overview & Scrutiny Committee.

(iv)      Political Balance

The Chief Officer (Governance) explained that the Council was required at, or as soon as practicable after the Annual Meeting, to decide the allocation of seats to political groups in accordance with the Political Balance Rules contained in the Local Government and Housing Act 1989 and the Local Government (Committees and Political Groups) Regulations 1990 as amended.  Members were advised that these rules did not apply to the Cabinet or to the Standards Committee.

The Chief Officer referred to the key points as  ...  view the full decision text for item 5

The Council considered the report of the Chief Officer (Governance) which dealt with matters that required decision at the Annual Meeting of the County Council in accordance with Council Procedure Rule 1.1 (vii)-(xiv).  The report was split into sections, each one dealing with one decision that needed to be made and the relevant issues for consideration.

(i)        Appointment of Committees

The Chief Officer (Governance) explained that the Constitution provided for the appointment of the following:

• Audit Committee;
• Clwyd Pension Fund Committee;
• Constitution & Democratic Services Committee;
• Grievance Committee;
• Grievance Appeals Committee;
• Investigation & Disciplinary Committee;
• Joint Governance Committee (for Pensions);
• Licensing Committee
• Planning Committee
• Standards Committee 

In addition the Constitution provided for the appointment of 6 Overview & Scrutiny Committees (OSCs).  At its meeting on 27 February 2020, the Council agreed to reduce that number to 5 at the Annual Meeting.  The revised OSCs are shown below.  

• Community, Housing and Assets
• Corporate Resources
• Education, Youth & Culture
• Environment & Economy
• Social & Healthcare 

The terms of reference for the OSCs were set out in Appendix 1, however, the Chief Officer explained that a further amendment was required to the terms of reference as  Emergency Planning, and Crime and Disorder Partnership, had been  included by mistake under the scope of the Environment & Economy Overview and Scrutiny Committee and was to be moved to the Corporate Resources Overview & Scrutiny Committee.

Councillor Ian Roberts moved approval of the recommendation in the report which was seconded by Councillor Ted Palmer.

RESOLVED:

That Council appoints the following Committees:

Audit Committee

Clwyd Pension Fund Committee

Community, Housing & Assets Overview & Scrutiny Committee

Constitution & Democratic Services Committee

Corporate Resources Overview & Scrutiny Committee

Education, Youth & Culture Overview & Scrutiny Committee

Environment & Economy Overview & Scrutiny Committee

Joint Governance Committee (for Pensions)

Licensing Committee

Planning Committee

Social & Healthcare Overview & Scrutiny Committee

Standards Committee

Grievance Committee

Grievance Appeals Committee

Appeals Committee

Investigation & Disciplinary Committee

(ii)        Determination of the size of Committees

The Chief Officer explained that the size of each of the  Committees that Council  had  appointed must be decided at the Annual Meeting.  Council determined at its meeting on 27 February that there should be a new politicalbalance solution which achieved an overall reduction in the number of committee places whilst still making provision for all political groups to be represented on the Council’s  major committees.  The details of the provision for the size of the Committees was as set out in the report (subject to the corrections for the terms of reference for the Environment & Economy Overview & Scrutiny Committee and the Corporate Resources Overview & Scrutiny Committee as explained under the item on Appointment of Committees) .

RESOLVED:

That the size of each committee be as set out in paragraphs 1.03 and 1.04 of the

report.

(iii)       Terms of Reference of Committees

The Chief Officer explained that the Annual Meeting was required to decide the terms of reference of the Committees that it appointed.   He advised that the terms of reference of the existing Committees were set out in the Constitution.  The terms of reference  ...  view the full minutes text for item 5