Issue - meetings

(a)       That the Council considers and approves the changes to the Rules Of Procedure as shown in appendix 1; and 

(b)       That further work be undertaken to develop a Flintshire policy on multi-location meetings.

The Chief Officer (Governance) presented the report to consider the revised Protocol on the Rules of Procedure.  He advised that at the Annual Meeting of the Council  held on 9^th September, the Chair agreed to the temporary changes to some of the Rules, which were circulated.   Remote Attendance Meetings would continue as the Council moved towards the ‘multi-location meetings’ required by the Local Government & Elections (Wales) Act 2021.  What were originally temporary changes now needed to be formally adopted by Council whilst the Council developed a policy on multi-location meetings.  Making the temporary changes to the Rules of Procedure permanent was supported by the Constitution & Democratic Services Committee at its meeting on 30^th June 2021. 

The Chief Officer advised that the Act required that the Council should develop and publish its policy on which meetings would take place in person, remotely, or as a hybrid, and the rules that would apply to each.  The Council would need to develop its own ’multi-location meetings’ policy before May 2022. Further reports would be submitted to the Constitution & Democratic Services Committee, and to Council. 

Appended to the report were the changes which needed to be incorporated into the Rules of Procedure to make them applicable to multi-location meetings.

The recommendations were moved by Councillor Neville Phillips and seconded by Councillor Rob Davies, and when put to the vote were carried.

RESOLVED:

(a)       That the Council considers and approves the changes to the Rules Of Procedure as shown in appendix 1; and  

(b)       That further work be undertaken to develop a Flintshire policy on multi-location meetings.