Agenda, decisions and minutes

Nominations will be sought for a Vice-Chair for the Committee.

That Mr. D. Hytch be appointed Vice-Chair of the Committee.

The Chairman sought nominations for a Vice-Chair for the Committee.  Nominations for Mr. D. Hytch and Councillor N.R. Steele-Mortimer were both seconded and on being put to the vote, the proposal for Mr. D. Hytch to be Vice-Chair was carried.

RESOLVED:

That Mr. D. Hytch be appointed Vice-Chair of the Committee.

To confirm as a correct record the minutes of the last meeting.

That the minutes be received, approved and signed by the Chairman as a correct record. 

The minutes of the meetings of the Committee held on 23 February 2012, 9 March 2012, 22 March 2012 and 29 March 2012 were submitted.

RESOLVED:

That the minutes be received, approved and signed by the Chairman as a correct record. 

The Chairman advised Members of the need to declare a personal interest in school related items on the agenda if they were school or college governors.  All Members present except Councillors R.C. Bithell, C.S. Carver, R.G. Hampson, and P.R. Lightfoot (who were not school governors) declared an interest as school governors.

To inform the Committee of its Terms of Reference, set in the context of Terms of Reference of all of the Overview & Scrutiny Committees.

(a)   That the report be noted;

(b)   That members of the Lifelong Learning Overview and Scrutiny Committee be invited to attend a meeting of the Community Profile and Partnerships Overview & Scrutiny Committee to be held on 16 July 2012; and

(c)   That a report be submitted to the Constitution Committee on 24 July 2012 to request that the terms of reference for both Committees be revisited with a view to Clwyd Theatre Cymru being included within the scope of the Lifelong Learning Overview and Scrutiny Committee.

The Member Engagement Manager introduced a report to inform the Committee of its Terms of Reference, set in the context of Terms of Reference of all of the Overview and Scrutiny Committees.

The Member Engagement Manager advised that the Council now had a Constitution Committee and six functional Overview and Scrutiny Committees.  He referred to their role and functions which were detailed in the report and advised that the Terms of Reference for all six Overview and Scrutiny Committees were attached in an Appendix to the report.   Specific Overview and Scrutiny training sessions would be held on 22 May, and 6 and 7 June 2012, to which all Members of the Council had been invited. 

The Chairman referred to the Terms of Reference for the Lifelong Learning and Community Profile and Partnerships Overview and Scrutiny Committees and queried why Clwyd Theatre Cymru came within the scope of the Community Profile and Partnerships Overview and Scrutiny Committee.  He expressed the view that it would be more appropriate if it was within the remit of the Lifelong Learning Overview and Scrutiny Committee.  The Member Engagement Manager provided an explanation of how the scope of each Committee had been determined and suggested that a report could be submitted to the meeting of the Constitution Committee to be held on 24 July 2012 to request that the terms of reference for both Committees be revisited.   He also reported that a presentation on Clwyd Theatre Cymru was to be made to the meeting of the Community Profile and Partnerships Committee to be held on 16 July 2012.  In response to a request from Councillor N.M. Matthews it was agreed that members of the Lifelong Learning Overview and Scrutiny Committee would be invited to attend the presentation.

During discussion it was agreed that a report would be submitted to the Constitution Committee on 24 July 2012 to revisit the terms of reference for both Committees with a view to Clwyd Theatre Cymru being included within the scope of the Lifelong Learning Overview and Scrutiny Committee.     

RESOLVED:

(a)                That the report be noted;

(b)               That members of the Lifelong Learning Overview and Scrutiny Committee be invited to attend a meeting of the Community Profile and Partnerships Overview & Scrutiny Committee to be held on 16 July 2012; and

(c)                That a report be submitted to the Constitution Committee on 24 July 2012 to request that the terms of reference for both Committees be revisited with a view to Clwyd Theatre Cymru being included within the scope of the Lifelong Learning Overview and Scrutiny Committee.

(a)   That the Forward Work Programme be agreed; and

(b)   That an update on the redevelopment of Deeside and Flint Leisure Centres be included a part of the Leisure Strategy report to be submitted to a future meeting of the Committee.

The Learning and Social Care Overview and Scrutiny Facilitator introduced a report to identify a work programme for the Committee.  She  circulated a proposed programme for consideration and it was agreed that the following items would be considered at the next meeting of the Committee on 12 July 2012.

·                                 Q4 Performance

·                                 Estyn Action Plan

·                                 School Performance Monitoring

·                                 School Modernisation

Councillor H.J. McGuill requested that an update on the redevelopment of Deeside and Flint Leisure Centres be submitted to a future meeting of the Committee.  

RESOLVED:

(a)               That the Forward Work Programme be agreed; and

(b)               That an update on the redevelopment of Deeside and Flint  Leisure Centres be included a part of the Leisure Strategy report to be submitted to a future meeting of the Committee.

            There were no members of the press in attendance and no members of the public present.