Issue - meetings

Constitutional Matters: Committees and Outside Bodies

Meeting: 20/05/2014 - Flintshire County Council (Item 8)

8 CONSTITUTIONAL MATTERS: COMMITTEES AND OUTSIDE BODIES PDF 53 KB

Additional documents:

Enc. 1 for CONSTITUTIONAL MATTERS: COMMITTEES AND OUTSIDE BODIES, item 8 PDF 42 KB
Enc. 2 for CONSTITUTIONAL MATTERS: COMMITTEES AND OUTSIDE BODIES, item 8 PDF 15 KB
Enc. 3 for CONSTITUTIONAL MATTERS: COMMITTEES AND OUTSIDE BODIES, item 8 PDF 96 KB

Decision:

(A) Appointment of Committees

(a) That the County Council confirm the appointment of the Committees as outlined in section 2 of the report; and

(b) That the need for a review of the Overview & Scrutiny Committees be endorsed and that the Chief Executive bring a scoping paper for that review to the Constitution Committee.

(B) Determination of the size of Committees

That the County Council confirm the size of the Committees as outlined in section 3.01 of the report.

(a) That the delegation to officers in relation to the Clwyd Pension Fund be approved; and

(b) That the existing terms of reference for the committees be confirmed.

(D) Political Balance

That the political balance of committee seats be agreed as Option F.

(E) Appointment of Chairs of Standing Committees

(a) That the following Members be appointed Chair of the Standing Committees as indicated below:-

Constitution Committee - Councillor Robin Guest

Clwyd Pension Fund Committee - Councillor Alan Diskin

Democratic Services Committee - Councillor Robin Guest

Licensing Committee - Councillor Tony Sharps

Planning & Development Control Committee - Councillor David Wisinger

(b) That Councillor Haydn Bateman be appointed as the Vice-Chair of the Clwyd Pension Fund Committee.

Community Profile & Partnerships Independent Alliance

Corporate Resources Liberal Democrat or New Independent

Environment Conservative

Housing Labour/Independent

Lifelong Learning Labour/Independent

Social & Health Care Independent/Labour

(d) That the Chair of the Corporate Resources Overview & Scrutiny Committee be appointed from either the Liberal Democrat or New Independent groups by the Committee.

(F) Local Choice Functions

That the existing Local Choice Issues be confirmed.

(G) Nominations to Internal Bodies

That the appointment of an Appointments Committee, as detailed in section 8.01 of the report, be agreed.

(H) Nominations to Outside Bodies

That the appointment of outside bodies be delegated to the Chief Executive in consultation with Group Leaders and non-aligned Members.

(I) New Model Constitution

That it be noted that the Chief Executive would bring forward proposals on how the process would be managed.

Minutes:

The Council considered the report of the Head of Legal & Democratic Services which dealt with matters requiring decisions at the Annual Meeting of the County Council in accordance with Council Procedure Rule 1.1 (vii) – (xiv). Those matters were set out in separate sections of the report.

(A) Appointment of Committees

The Head of Legal & Democratic Services explained the requirement within Council Procedure Rules for certain committees to be appointed at the Annual Meeting, as indicated in the report. In addition to the twelve committees currently provided for within the Constitution, the creation and terms of reference of the Clwyd Pension Fund Committee had been approved at the County Council meeting on 30 April 2014, with its scheme of delegation to be considered later in this item.

Following approval of the new operating model, including a new senior management structure, by the Council on 25 March 2014, it was recommended that a review of the Overview & Scrutiny committee structure should be carried out, with a report submitted to the Constitution Committee by the Chief Executive on how the review would be conducted.

Councillor Aaron Shotton moved approval that the County Council confirm the appointment of the Committees as outlined in the report and that the review proceed. This was seconded by Councillor Bernie Attridge and on being put to the vote, was carried.

RESOLVED:

(a) That the County Council confirm the appointment of the Committees as outlined in section 2 of the report; and

(b) That the need for a review of the Overview & Scrutiny Committees be endorsed and that the Chief Executive bring a scoping paper for that review to the Constitution Committee.

(B) Determination of the size of Committees

The Head of Legal & Democratic Services reported that the Annual Meeting must decide upon the size of each of the Committees it had appointed. The Constitution made provision for the size of the Committees which were detailed in the report.

Councillor Aaron Shotton moved approval that the County Council confirm the size of the Committees as outlined in section 3.01 of the report which was seconded by Councillor Bernie Attridge and on being put to the vote, was carried.

RESOLVED:

That the County Council confirm the size of the Committees as outlined in section 3.01 of the report.

The Head of Legal & Democratic Services reported that the Annual Meeting was required to decide the Terms of Reference of the Committees that it had appointed and that these were set out in Part 2 of the Constitution. There were no proposed changes, unless Members agreed that changes were needed to the proposed scheme of delegation to officers for the Clwyd Pension Fund Committee, shown in Appendix 1 to the report.

Councillor Aaron Shotton moved approval that the County Council confirm the current Terms of Reference of the Committees and the proposed scheme of delegation to officers for pension functions. This was seconded by Councillor Bernie Attridge and on being ... view the full minutes text for item 8