Issue - meetings

As detailed in the recommendations.

The Deputy Leader and Cabinet Member for Environment detailed the proposed mechanism for delivery of Phase 3 of the Fleet Review and provided details on the implementation of Phases 1 and 2.

            Since the Cabinet resolution in November 2013 on the provision of further information on Phase 3 of the proposals, management had been in extensive consultation with the staff and unions to identify efficiencies in line with the suggested savings targets.   Significant developments had been achieved which allowed an intermediate position to be considered, with a strategic annual review to test the continued feasibility of the future of the internal provision of the maintenance function.

            Phase 3 applied the same hire principles as had been introduced in phase 1 for the light fleet to the HGV/specialist fleet and would also introduce some spot hire for specialist vehicles which would generate additional financial savings.  The existing working practices that provided the flexibility for maintenance arrangements would also reduce the need to hold a number of expensive spare vehicles.  The workforce had committed to support those working practices through cover from within the three shifts that currently covered the existing operating hours.

            The Cabinet Member expressed his gratitude to the workforce involved on the work undertaken during the consultation process.  It was not to be underestimated and it was recognised by management that the approach and commitment used should be captured and replicated widely across the service area to reinforce employee engagement and recognise efficiency opportunities.  This view was shared by the Leader and Cabinet Member for Finance who concluded that the total savings generated by the three phases of the Fleet Review was £1.3m p.a.. The Chief Executive added his thanks to the Chief Officer (Streetscene and Transportation) and the Deputy Leader and Cabinet Member for Environment for their work on this review.

RESOLVED:

(a)       That the progress made in Phases 1 and 2 of the Fleet Review be noted;

(b)       That the professional and positive approach taken by the workforce within the workshop to support Phases 1 and 2 and the input they provided into the process to deliver the proposals for Phase 3 be noted;

(c)        That implementation of Phase 3 of the Fleet Review through the following means be approved:

            By the progression of a partnership arrangement for the supply, management and maintenance of all the Council’s fleet under a single contract, whilst continuing to provide maintenance and repair facilities for the Council’s fleet in-house.  Delegated authority to finalise the term, starting date and to implement the contract is provided to the Chief Officer (Streetscene and Transportation) following consultation with the Deputy Leader and Cabinet Member for Environment; and

(d)       That the commissioning of a specialist to provide advice on the most beneficial type of contract for Phase 3 of the project be approved.