Issue - meetings

As detailed in the recommendation.

Councillor Bernie Attridge introduced the report to seek approval for the Vehicle Management System (VMS) Policy for use on all fleet vehicles operated by the Authority.  The system would allow real-time monitoring of resources and provide historical data of specific times, dates and start/finishing points of each journey.  This would ensure that all of the vehicle assets were being utilised to maximum benefit for the Council.  There would be a three month ‘settling in’ period where individuals would be counselled on operational and traffic infringements arising from the VMS reports.  The policy would allow compliance with the Corporate Manslaughter and Corporate Homicide Act 2007 which came into effect on 6 April 2008. 

The Chief Officer (Streetscene and Transportation) explained that the Council recognised that the introduction of vehicle monitoring could raise privacy concerns and that was why the Council was committed to carrying out privacy impact assessment before any new monitoring techniques were implemented.  The Council would ensure that the monitoring was proportionate to the business need and staff privacy was not intruded upon.  The Council would be open with staff and Union colleagues regarding the monitoring undertaken and the monitoring data would only be used for the specified purposes. 

In response to a query from Councillor Aaron Shotton, the Chief Officer confirmed that savings that had been achieved by the Fleet Review totalled £1.3m over the last three years.  He also advised that the policy had been considered by the Environment Overview & Scrutiny Committee. 

RESOLVED:

That the Vehicle Management System Policy and its adoption by the Authorities operations be approved.