Issue - meetings

That the guidelines be approved for adoption in to the Constitution.

The Chief Officer (Governance) introduced a report on a revised set of principles on sharing information within the Council to enable Members and officers to fulfil their roles.  He explained the importance of understanding the principles which had been developed by a working group and included example scenarios from different perspectives.  Some minor refinements had been incorporated following consultation with officers and Members.

In moving the recommendations, Councillor Heesom spoke in support of the report.

As Chair of the Constitution & Democratic Services Committee, Councillor Rita Johnson proposed that the principles be approved for adoption within the Constitution.

Councillor Richard Jones gave an example where a resident could give written consent for their local Member to discuss their personal data with Council officers.  The Chief Officer said that the examples appended to the guidelines reflected this scenario and other examples where personal information should be protected.

Councillor Marion Bateman thanked members and officers of the working group which she had chaired.

RESOLVED:

That the guidelines be approved for adoption in to the Constitution.