Issue - meetings

That the Committee agrees a rota of attendance at Committee meetings and the guidelines for how they should be undertaken.

That the Committee agrees a rota of attendance and the guidelines for how they should be undertaken.

The Deputy Monitoring Officer presented a report to agree a rota of attendance for Independent Members to attend Committee meetings and associated guidelines.  He asked that the Committee consider a draft rota and five suggested guidelines to clarify the process and purpose for the visits.

It had previously been agreed that one Independent Member was required to attend each meeting and that two should attend full County Council meetings where possible.  On guideline (3), it was agreed that the officers would provide a brief statement for the attendees to read out at meetings, should they be asked to do so.

It was suggested that the meeting on 8 March should be moved to 1 March 2021 to accommodate the end of the Chairman’s term of office and that the aim was to include feedback from attendance at meetings on that agenda.  On that basis, it was agreed that the Independent Members would provide the Democratic Services Officer with their preferred meeting dates to populate the rota.

The Monitoring Officer drew attention to the library of recorded meetings available on the Council’s website as a useful reference.  He also advised that meetings in April would be cancelled to divert resources to the Elections in May.

RESOLVED:

That the Committee agrees a rota of attendance and the guidelines for how they should be undertaken.