Issue - meetings
Timings of meetings and meeting format survey
Meeting: 09/11/2022 - Constitution and Democratic Services Committee (Item 17)
17 Timings of meetings and meeting format survey 
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To seek the views of the Committee about the
proposed survey on the timing and format of meetings.
Additional documents:
- Enc. 1 - Timings of meetings and meeting format survey, item 17
PDF 101 KB
- Webcast for Timings of meetings and meeting format survey
Decision:
That the Committee agrees to the proposed approach to conducting the survey and approves the survey form to be used.
Minutes:
The Democratic Services Manager presented a report to seek the views of the Committee on the proposed survey on timings of meetings and meeting format. The survey would provide an opportunity for all Members to share their views on when and how meetings would be held, taking into account the requirements of the Local Government & Elections (Wales) Act 2021 on multi-location meetings.
The Chief Officer (Governance) provided background on the legislative changes which supported wider accessibility to formal meetings. He asked whether the Committee was satisfied that the survey would enable each individual to fully express their views.
Councillor Alasdair Ibbotson’s proposal that the Committee move to the recommendation was seconded by Councillor Gillian Brockley. The recommendation was moved and seconded by Councillors Michelle Perfect and Ted Palmer.
It was clarified that the survey would be issued electronically and that Members would be provided with a paper copy on request. Councillor Ted Palmer and Gillian Brockley both requested paper copies.
The outcome of the survey would be reported to the Committee in January 2023 and any changes incorporated into the Schedule of Meetings for 2023/24.
RESOLVED:
That the Committee agrees to the proposed approach to conducting the survey and approves the survey form to be used.