Issue - meetings

(i)        Appointment of Committees

That Council appoints the following Committees for 2024/25:

Appeals Committee

Climate Change Committee

Clwyd Pension Fund Committee

Constitution and Democratic Services Committee

Governance & Audit Committee

Grievance Committee

Grievance Appeals Committee

Investigation and Disciplinary Committee

Joint Governance Committee (for Pensions)

Licensing Committee

Overview & Scrutiny Committees as follows:

·         Community & Housing

·         Corporate Resources

·         Education, Youth & Culture

·         Environment & Economy

·         Social & Healthcare

Planning Committee

Standards Committee

(ii)        Size of Committees

That the size of each Committee be as set out in paragraph 1.03 of the report.

(iii)       Terms of Reference of Committees

That the Terms of Reference for each Committee be approved, as set out in the Constitution, subject to a review of the Terms of Reference for the Corporate Resources Overview & Scrutiny Committee and Climate Change Committee.

(iv)       Appointment of Chairs of Standing Committees

(a)       That the Chairs of the following Committees be appointed (noting any restrictions on eligibility):

·             Climate Change Committee - Councillor Alasdair Ibbotson

·             Clwyd Pension Fund Committee - Councillor Dan Rose

·             Constitution & Democratic Services Committee - Councillor Rob Davies

·             Licensing Committee - Councillor Mike Peers

·             Planning Committee - Councillor Richard Lloyd

(b)       That the Grievance Committee, the Grievance Appeals Committee and Investigation & Disciplinary Committee should each appoint their own Chair from amongst their respective memberships.

(v)        Political Balance

(a)       That seats be allocated in accordance with political balance as set out in the revised spreadsheet and the rules on membership of the Committees as set out within the report; and

(b)       That the seats on the Grievance, Grievance Appeals and Investigation and Disciplinary Committees be allocated to give a broad political spread of membership.

(vi)       Appointment of Chairs of Overview & Scrutiny Committees

That the Chairs of Overview & Scrutiny Committees be allocated as follows:

Overview & Scrutiny Committee:                Group to choose Chair:

Community & Housing                                 Independent

Corporate Resources                                   Independent

Education, Youth & Culture                        Labour

Environment & Economy                             Labour

Social & Healthcare                                      Flintshire People’s Voice

(vii)      Approval of the Constitution

That the rules, procedures, delegations and codes/protocols within the Constitution be approved.

(viii)    Nominations to Internal Bodies

That the make-up of the Appointments Committee be approved.

(ix)       Standards Committee

That Councillor Ian Hodge be appointed as a third Councillor to serve on the Standards Committee for the remainder of this term.

(x)        Appointments to Outside Bodies

That Council delegates authority to the Chief Executive, in consultation with Group Leaders, to make any amendments to appointments to outside bodies as required.

The Council considered the report of the Chief Officer (Governance) which dealt with matters that required decision at the Annual Meeting, in accordance with Council Procedure Rule 1.1 (vii) - (xiv).  The report also dealt with the appointment of other Committees and Chairs and other issues such as allocation of seats under political balance.  The report was split into sections, each one dealing with one decision that needed to be made and the relevant issues for consideration.

Councillor Ian Roberts moved recommendations 1, 2 and 3 (subject to a review of the Terms of Reference for the Corporate Resources Overview & Scrutiny Committee and the name and responsibilities of the Climate Change Committee).  The motion was seconded by Councillor Ted Palmer and on being put to the vote, was carried.

(i)        Appointment of Committees

RESOLVED:

That Council appoints the following Committees for 2024/25:

Appeals Committee

Climate Change Committee

Clwyd Pension Fund Committee

Constitution and Democratic Services Committee

Governance & Audit Committee

Grievance Committee

Grievance Appeals Committee

Investigation and Disciplinary Committee

Joint Governance Committee (for Pensions)

Licensing Committee

Overview & Scrutiny Committees as follows:

·         Community & Housing

·         Corporate Resources

·         Education, Youth & Culture

·         Environment & Economy

·         Social & Healthcare

Planning Committee

Standards Committee

(ii)        Determination of the size of Committees

RESOLVED:

That the size of each Committee be as set out in paragraph 1.03 of the report.

(iii)       Terms of Reference of Committees

RESOLVED:

That the Terms of Reference for each Committee be approved, as set out in the Constitution, subject to a review of the Terms of Reference for the Corporate Resources Overview & Scrutiny Committee and Climate Change Committee.

At this point, there was an adjournment to consider changes to political balance due to the formation of the new political group.  Upon reconvening, the Chief Officer (Governance) suggested a change in the order of items as the appointment of Committee Chairs would help to inform Political Balance on which two revised options were shared.  On being put to the vote, this was agreed.

(iv)      Appointment of Chairs of Standing Committees

The Chief Officer (Governance) explained that Committee Chairs were appointed by different bodies as set out in paragraph 1.17, noting restrictions on eligibility.  Whilst Overview & Scrutiny Committees were chosen by the political groups based on the strength of the various groups and which had seats on the Cabinet, Council was required to appoint Chairs for five of the Committees.

For Chair of the Climate Change Committee, Councillor Helen Brown’s nomination for Councillor Alasdair Ibbotson was duly seconded as was Councillor David Healey’s nomination for Councillor Geoff Collett.

Councillor David Healey suggested that the review of the Terms of Reference give more focus to the protection of nature through diversity.

A recorded vote was requested to which the requisite number of Members stood in support.

The following voted for Councillor Collett:

Councillors: Sean Bibby, Chris Bithell, Mel Buckley, Teresa Carberry, Tina Claydon, Geoff Collett, Paul Cunningham, Ron Davies, Chris Dolphin, Rosetta Dolphin, Mared Eastwood, David Evans, David Healey, Gladys Healey, Dave Hughes, Ray Hughes, Paul  ...  view the full minutes text for item 7