Issue - meetings

(A)              Appointment of Committees

That the County Council confirm the appointment of the Committees as outlined in section 2.01 of the report with the following amendments:-

·        That the Democratic Services Committee be added to the list of standing Committees; and

·        That the function of the Overview & Scrutiny Co-ordinating Committee be carried out by the Constitution Committee.

(B)             Determination of the size of Committees

That the County Council confirm the size of the Committees as outlined in section 3.01 of the report with the addition that the Democratic Services Committee has 21 seats.

(C)             Terms of Reference of Committees

(a)               That the revised terms of reference for the Audit Committee, as set out in the report, be agreed;

(b)               That delegated authority be given to the Head of Legal and Democratic Services to devise the precise wording of the terms of reference for the Audit Committee, and Democratic Services Committee in light of the statutory guidance due to be issues by the Welsh Government;

(c)               That delegated authority be given to the Head of Legal and Democratic Services to revise the terms of reference for the Constitution Committee;  

(d)               That the terms of reference for the Constitution Committee be amended to enable the Committee to examine and consider the creation of an amendment of byelaws for Flintshire; and

(e)               That the existing terms of reference for all other Committees be confirmed.

(D)             Political Balance – Annual Review

(a)               That the County Council confirm the allocation of seats as outlined in Option 1 of the report and the Committees as follows:-

·              A = Lifelong Learning Overview and Scrutiny Committee

·              B = Housing Overview and Scrutiny Committee

·              C = Corporate Resources Overview and Scrutiny Committee

·              D = Social and Health Care Overview and Scrutiny Committee

·              E = Environment Overview and Scrutiny Committee

·              F = Community Profile and Partnerships Overview and Scrutiny Committee

(b)               That Councillor H.G. Roberts be appointed to the Planning Committee; and

(c)               That Councillor H.D. Hutchinson be appointed to the remaining Committees granted to non-aligned Members.

(E)              Appointment of Chairs and Vice-Chairs of Standing Committees

(a)               That the County Council suspend Council Procedure Rule 1.1 for the meeting;

(b)               That the following Members be appointed Chair of the Standing Committees as indicated below:-

·        Housing Overview and Scrutiny Committee

Chairman – Councillor R.G. Hampson

·        Lifelong Learning Overview and Scrutiny Committee

Chairman – Councillor I.B. Roberts

·        Social and Health Care Overview and Scrutiny Committee

Chair – Councillor C.A. Ellis

·        Licensing Committee

Chairman – Councillor L.A. Sharps

·        Planning and Development Control Committee

Chairman – Councillor D.E. Wisinger

·        Constitution Committee

Chairman – Councillor R.J.T. Guest

·        Democratic Services Committee

Chairman – Councillor R.J.T. Guest

(c)               That the Chair of the Corporate Resources Overview and Scrutiny Committee be allocated to the Liberal Democrat Group;

(d)               That the Chair of the Community Profile and Partnerships Committee be allocated to the Independent Alliance Group;

(e)               That the Chair of the Environment Overview and Scrutiny Committee be allocated to the Conservative Group;

(f)                 That the Chair of the Audit  ...  view the full decision text for item 8

The Council considered the report of the Head of Legal and Democratic Services which dealt with matters that required decision at the Annual Meeting of the County Council in accordance with Council Procedure Rule 1.1 (vii) – (xiii).  Those matters were set out in separate sections of the report.

(A)       Appointment of Committees

            The Head of Legal and Democratic Services explained that the Council’s Procedure Rulesrequired the Annual Meeting to appoint at least one Overview and Scrutiny Committee, a Standards Committee, a Licensing Committee and such other Committees as the Council considered appropriate to deal with matters which were neither reserved to the Council nor were Executive functions. 

            Councillor A.P. Shotton, Leader of the Council proposed that the County Council confirm the appointment of the Committees as outlined in section 2.01 of the report with the following amendments:-

• That the Democratic Services Committee be added to the list of standing Committees; and
• That the function of the Overview & Scrutiny Co-ordinating Committee be carried out by the Constitution Committee.

Councillor A. Woolley raised concern on the small number of Licensing Committee meetings which had been held during the 2011/12 municipal year and proposed an amendment that the function of the Licensing Committee be combined with the function of the Standards Committee.  This was seconded by Councillor H.G. Roberts and when put to the vote was lost.

RESOLVED:

That the County Council confirm the appointment of the Committees as outlined in section 2.01 of the report with the following amendments:-

• That the Democratic Services Committee be added to the list of standing Committees; and
• That the function of the Overview & Scrutiny Co-ordinating Committee be carried out by the Constitution Committee.

(B)       Determination of the size of Committees

            The Head of Legal and Democratic Services reported that the Annual Meeting must decide upon the size of each of the Committees it had appointed.  The Constitution made provision for the size of the Committees which were detailed in the report.  He suggested that the newly appointed Democratic Services Committee be the same size and have the same membership as the Constitution Committee.

RESOLVED: 

That the County Council confirm the size of the Committees as outlined in section 3.01 of the report with the addition that the Democratic Services Committee has 21 seats.

(C)       Terms of Reference of Committees

            The Head of Legal and Democratic Services reported that the Annual Meeting was required to decide the Terms of Reference of the Committees that it had appointed.  The suggested Terms of Reference of the Committees were set out in Section A of Part 3 of the Constitution.

            At recent meetings of the Audit and Constitution Committee, two minor changes to the Audit Committee’s terms of reference had been recommended, as shown in Appendix A of the report.  Further amendments to the Audit Committee’s terms of reference were required as part of the Local Government Measure and it was recommended that the Head of Legal and Democratic Services be given delegated authority to make the necessary  ...  view the full minutes text for item 8