Agenda, decisions and minutes

Venue: Delyn Committee Room, County Hall, Mold CH7 6NA

Contact: Maureen Potter 01352 702322  Email: maureen.potter@flintshire.gov.uk

Items
No. Item

1.

Apologies

2.

APPOINTMENT OF VICE-CHAIR

Nominations will be sought for a Vice-Chair for the Committee.

Decision:

That Councillor R.J.T. Guest be appointed Vice-Chair of the Committee.

Minutes:

The Chairman sought nominations for a Vice-Chair for the Committee. 

 

RESOLVED:

 

That Councillor R.J.T. Guest be appointed Vice-Chair of the Committee.

3.

Minutes pdf icon PDF 41 KB

To confirm as a correct record the minutes of the last meeting.

 

Decision:

That the minutes be approved as a correct record and signed by the Chairman.

Minutes:

The minutes of the meetings of the Committee held on 5 March 2012, had been circulated to Members with the agenda.

 

Matters arising

 

‘Shared Purpose – Shared Delivery’ Welsh Government Consultation on Integrating Plans and Partnerships

Councillor R.J.T. Guest referred to the issue of collaborative working and asked if any guidance had been received from the Welsh Government.  The Chief Executive explained that no detail had been provided as yet, however, the Authority had developed its own protocol which was robust.    

 

Clwyd Theatr Cymru

Councillor P. Shotton commented on the achievement of pupils’ aspirations through performing arts and the need for more enhanced and collaborative working with Clwyd Theatr Cymru.  He asked if an item on Clwyd Theatr Cymru could be included on the Forward Work Programme for the Committee.  The Chief Executive concurred with the comments expressed and suggested that a presentation could be made to the Committee.

 

RESOLVED:

That the minutes be approved as a correct record and signed by the Chairman.

4.

Declarations on Interest (Including Whipping Declarations)

Minutes:

No declarations of interest were made.

 

5.

Overview & Scrutiny Committees' Terms of Reference pdf icon PDF 35 KB

Additional documents:

Decision:

(a)               That the report be noted; and

(b)               That the start time for evening training sessions be amended to 6.00pm instead of 5.00pm

Minutes:

The Member Engagement Manager introduced a report to inform the Committee of its Terms of Reference, set in the context of Terms of Reference of all of the Overview and Scrutiny Committees.

 

The Member Engagement Manager advised that the Council now had a Constitution Committee and six functional Overview and Scrutiny Committees.  He referred to their role and functions which were detailed in the report and advised that the Terms of Reference for all six Overview and Scrutiny Committees were attached in an Appendix to the report.  

 

Members were informed that specific Overview and Scrutiny training sessions would be held on 22 May, and 6 and 7 June 2012, to which all Members of the Council had been invited.  Councillors G.D. Diskin and C.J, Dolphin suggested that the evening training sessions should commence at 6.00pm instead of 5.00pm to facilitate work or domestic commitments.  The Member Engagement Manager acknowledged the concerns raised and agreed to amend the start time for evening training sessions accordingly.

 

RESOLVED:

(a)               That the report be noted; and

(b)         That the start time for evening training sessions be amended to

            6.00pm instead of 5.00pm

6.

Work Programme for the Committee pdf icon PDF 35 KB

Additional documents:

Decision:

That the approach for developing the Committee’s work programme be agreed.

Minutes:

The Member Engagement Manager introduced a report to identify a work programme for the Committee through the identification of appropriate topics from within the Terms of Reference.  He provided background information and outlined the approach for developing the Committee’s work programme as detailed in the report. 

 

The Member Engagement Manager distributed a paper which listed potential work topics for the Committee to consider. Councillor A. Shotton commented on the Committee’s key role in terms of reviewing and scrutinising decisions made or actions taken in connection with the discharge of the Council’s or Cabinet’s functions.  He suggested that the third sector/voluntary organisations also be included in the Committee’s work programme to assist the Council in regional working, and cited social enterprise as an example.

 

The Member Engagement Manager advised that he would be meeting with Mr. Keiran Duff, Chief Officer of Flintshire Local Voluntary Council, to discuss the relationship between the voluntary sector council and overview and scrutiny committees.

 

The Chief Executive commented on the forthcoming election for police and Crime Commissioners and the consideration of co-opting members who represented Flintshire on either the Police Authority and subsequently the Police and Crime Panel, and the Fire and Rescue Authority, for meetings. when Crime and Disorder issues are discussed.

 

RESOLVED:

That the approach for developing the Committee’s work programme be agreed.