Agenda, decisions and minutes

Venue: Remote Meeting

Contact: Nicola Gittins 01352 702345  Email:


No. Item


Declarations of Interest

To receive any declarations and advise Members accordingly.

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Minutes pdf icon PDF 135 KB

To confirm as a correct record the minutes of the meeting held on 15th March 2022.

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The minutes of the meeting held on 15th March 2022 were submitted and confirmed as a correct. 




That the minutes of the meeting be approved as a correct record.


Welsh Language Annual Monitoring Report 2021/22 pdf icon PDF 105 KB

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As detailed in the recommendations.


Councillor Mullin introduced the report and explained that Flintshire County Council was required to adhere to Welsh language standards, as set out in the Compliance Notice that was served on the Council in 2015.


The Chief Executive explained that the Welsh Language (Wales) Measure 2011 enabled the Welsh Ministers to specify standards for the Welsh language.  The aim of the standards was to:

·         Improve the services Welsh speakers could expect to receive from organisations in Welsh;

·         Increase the use people made of Welsh language services;

·         Make it clear to organisations what they needed to do in terms of the Welsh language; and

·         Ensure that there was an appropriate degree of consistency of the duties placed on bodies in the same sectors.


He commented on the investment of over £1m being made into Ysgol Croes Atti in Deeside, improving the provision for Welsh medium education in the Shotton area and the proposed new Welsh medium school which would replace the existing Ysgol Croes Atti in Flint.  It would be the first new Welsh medium school built by the Council since its inception in 1996.  Welsh Government (WG) was making funds available to facilitate growth in Welsh medium education and the use of the Welsh language and the Council had expressed an interest in applying for funding in the Buckley/Mynydd Isa area.


The Policy Development Officer commented on the success of the Cymraeg Bob Cynllun initative and also Welsh Wednesday.  She explained that employees were encouraged to develop their Welsh language skills through attending training provided by the local college.  Resources to support Welsh learners and Welsh speakers was available on the intranet on a dedicated page for Welsh learners.


In 2021/22 one complaint was made directly to the Welsh Language Commission, compared to three complaints made during the previous years. Details of the complaint were outlined in the report.

The Chief Officer (Education and Youth) explained the importance of the work undertaken by the Youth Service on the information they provided on the opportunities available to young people if they were bilingual. 


Councillor Roberts thanked the Policy Development Officer and her team for their work on promoting the Welsh language and their work on the annual report.  He encouraged Members and officers to use the Welsh language wherever possible. 


Councillor Bithell commented on the implementation of Ysgol Glanrafon in Mold being remodelled and extended, which would include the development of a purpose built pre-school provision on the site.  The extension to the site would allow the school’s capacity to increase.


In response to a question from Councillor Johnson, the Policy Development Officer said a commonly used list of phrases used in meetings could be prepared and sent to Members. 




(a)       That the Welsh Language Annual Monitoring Report 2021/22 be approved, noting areas for further progress and improvement; and


(b)       That a further report be received in September 2022 outlining progress made.



To provide details of actions taken under delegated powers.

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An information item on the actions taken under delegated powers was submitted.  The actions were as set out below:-


Education and Youth


  • Local Authority Appointed School Governors

Appointment of Local Authority Governor(s) representatives on school governing bodies in accordance with The Government of Maintained Schools (Wales) Regulations 2005.




  • Council Rent – Housing Rent Arrears Write Off

Financial Procedure Rules (section 5.2) stipulate that individual bad and irrecoverable debts in excess of £5,000 are written off in conjunction with the relevant Cabinet Member.  A decision has been taken to write off a Housing Rent debt for one tenant who is subject to a Debt Relief Order (DRO).  Rent arrears of £9,267.30 are included in the DRO.


  • Corporate Debt Write Offs

The Corporate Finance Manager and the Cabinet Member for Corporate Management and Assets are authorised to write off debts between £5k and £25k.  Two Corporate debts totalling £24,357.25 are deemed irrecoverable and are subject to write off:

  • Case 1 has a balance outstanding of £19,093.62, the debtor has passed away and there is no money in the estate to pay these debts
  • Case 2 has a balance of £5,263.63 outstanding and the debtor has absconded and we are unable to trace them


NEWydd Catering & Cleaning


  • School Meal Price Increase

Increase in the price of meals within schools to continue to provide a quality service in line with sharply increasing costs whilst bringing them more into line with other school meal providers across Wales.


Housing and Assets


  • Community Asset Transfer

The report relates to the Community Asset Transfer of Holywell Pavilion, Fron Park Road, Holywell.





That the press and public be excluded for the remainder of the meeting for the following items by virtue of exempt information under paragraph(s) 14 of Part 4 of Schedule 12A of the Local Government Act 1972 (as amended).

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Managed Agency Contract Extension


As detailed in the recommendations.


Councillor Mullin introduced the report and explained that the Council used a framework contract, procured jointly with Denbighshire County Council, to provide its agency staff.


            The Corporate Manager, People and Organisational Development added that the current contract was due to expire in August 2022 and the current agreement included an option to extend the contract for one further year. 




(a)       That an extension of the existing managed agency contract by 12 months from 28/08/22 to 31/08/23 be agreed; and


(b)       That the service be re-tendered in 2023 to allow the necessary time for Flintshire County Council, in collaboration with Denbighshire County Council, to procure a new contract.


Members of the Press and Public in Attendance

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There were no members of the press or public in attendance.