Agenda, decisions and minutes

Venue: Llys Jasmine, Jasmine Crescent, Mold CH7 1TP

Contact: Tracy Waters 01352 702331 

No. Item


Appointment of Chairman

Nominations will be sought for a Chairman for the meeting.


 The Housing and Learning Overview & Scrutiny Facilitator sought nominations for a Chairman for the meeting.  Councillor David Mackie proposed Councillor Carol Ellis which was duly seconded.




That Councillor Carol Ellis be Chair for the meeting. 



Announcement by the Chair


The Chair welcomed the opportunity for the Committee to be able to visit Llys Jasmine, which she felt was an excellent facility, and said that there was a need for more facilities in Flintshire. 


She also referred to recent a recent press article in which Councillor Arnold Woolley had not been complimentary about Overview and Scrutiny Committees.  She said that in her experience on the Social and Health Committee, Members had worked hard to scrutinise issues and she congratulated Members of both the Housing Overview & Scrutiny Committee and Social & Health Care Overview & Scrutiny Committee for their hard work.    



Declarations of Interest (Including Whipping Declarations)


No declarations of interest were made. 



Extra Care Provision in Flintshire pdf icon PDF 31 KB

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(a)       That the progress made in developing further extra care provision in Flintshire be noted;


(b)       That the Cabinet Member, the officers, the partners be congratulated on the excellent development and facilities provided at Llys Jasmine. 



The Director of Community Services introduced a report to provide Members with a brief update regarding:-


·        Current Extra Care provision within Flintshire

·        Detail regarding the most recent development in Mold at Llys Jasmine

·        Potential future developments


There were 61 apartments at Llys Jasmine which included 15 dementia units and the facility had proved popular since it opened in October 2013.  The scheme had been nominated for a national UK award for the development of the year and a ceremony was due to be held in April 2014 in London.  Llys Jasmine had been developed in partnership with Wales & West Housing Association and lessons had been learnt from the provision of the facility at Llys Eleanor in Shotton.  The Director of Community Services explained a mix of needs was catered for and the definition of those needs was reported in appendix 1.  It was proposed that two future schemes would be provided in Flint and Holywell but a business case would be required for the proposals due to the schemes costing approximately £7m each with no grant funding being provided.  It was proposed that the future developments would include apartments for younger adults with a physical and/or learning disability in addition to provision for older people and older people with a diagnosis of dementia. 


            Councillor David Mackie suggested that the recommendation be altered to include congratulations to those involved in the scheme and that the thanks of the Committee be passed onto the Cabinet Member, the officers, the partners and the management for their involvement and hard work.  Councillor Rosetta Dolphin welcomed the provision of the facility which she felt provided a greater level of care than if residents lived in their own homes.  She also asked how the scheme could be extended to provide further provision in the county.  Councillor Gareth Roberts suggested sites for the proposed facility in Holywell and referred to Flintshire County Council owned land in the town centre which would become available following the provision of a new high school. 


            Councillor Hilary McGuill referred to the cost of building the facility.  She queried whether there was a waiting list and also asked for information on the costs of the scheme and the resident’s costs.  The Intake and Reablement Service Manager advised that residents were assessed and offered accommodation based on need and that she would provide details of the numbers on the waiting list to Members.  The Director of Community Services confirmed that a one bedroom apartment cost £125 per week with a service charge of £59 and a two bedroom was £140 per week with a service charge of £60.  The Intake and Reablement Service Manager explained that these costs included heating and water and one meal per day and that there would also be additional care costs depending on the care package chosen by the resident.  She advised that information could be provided and forwarded to Members. 


            In response to a question from Councillor Hilary Isherwood, the Intake and Reablement Service Manager advised  ...  view the full minutes text for item 8.


Telecare pdf icon PDF 37 KB

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That the update of local and regional telecare and telehealth developments be noted.                          




The Head of Adults Services introduced the report to provide Members with an update regarding the:-


·        progress of the regional call monitoring arrangements (Galw Gofal)

·        current level and nature of Telecare provision within Flintshire

·        regional progress regarding the roll out of telehealth and current partnership working in the context of a call for bids towards national fund monies


He detailed the background to the report and referred to the Telecare roll out at Llwynegrin Lodge in 2006 and the temporary Telecare Officer post which had now become permanent.  He provided details on Galw Gofal, which was hosted by Conwy County Borough Council, including the volume of calls for Flintshire and the numbers of compliments and complaints received.  In 2013/14 Galw Gofal had piloted small projects in order for the partnership to consider the benefits of widening the remit from call monitoring.  The partnership considered the cost benefit of any more permanent developments and how these linked with the regional priorities of the North Wales Regional Telecare Board.  The Head of Adults Services also provided information on the number of telecare installations that had taken place across Flintshire and details of the regional telecare and telehealth working and the work which was ongoing in this area which included bids that were to be submitted. 


Councillor Alison Halford asked for details on the cost of the service as this was not reported and comment on the concern raised when the service moved from Flint to Conwy.  The Head of Adults Services confirmed that he would circulate information on the costs to Members. 


Councillor Rosetta Dolphin said that a family member who used the service and not experienced any disruption and no difference to the service even though it had moved from Flint. 


Councillor Hilary McGuill asked who funded the Telecare service for residents in Llys Jasmine and the Intake and Reablement Service Manager responded that it was funded partly by Supporting People and partly by base budget and health funding.  Councillor McGuill also referred to the move of the service from Flint and the concerns raised when it initially moved and asked whether an electronic mapping service was used to identify where residents were when they contacted the service.  The Intake and Reablement Service Manager said that difficulties had been experienced early in the transfer to Conwy but explained that the service had been exceeding the standards set.  The Community Support Services Manager explained that the technology was in place but that she would ensure that it was being used.  The Head of Housing said that there had been some initial problems but that she was not aware of any issues in the last 18 months. 


In response to a question from Councillor Marion Bateman the Intake and Reablement Service Manager said that family members were contacted in the event of those using the service being deaf or blind.  The Chair asked whether a risk assessment was undertaken prior to the telecare equipment being installed in user’s homes.  The Head of  ...  view the full minutes text for item 9.


Delivering Home Adaptations pdf icon PDF 55 KB

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(a)       That the reduction in waiting times for Occupational Therapy assessment and improved timescales for the delivery of home adaptations be noted;


(b)       That the action plan and the workstreams contained within be supported;


(c)        That the proposed policy regarding the adaptation of family homes and upper floor flats within the Council’s housing stock be supported;


(d)       That updates on adaptations be provided to a future meeting of the Committee; and


(e)       That a breakdown on the cost of installing and removing the level access showers be provided to Members.                                



The Director of Community Services introduced a report to provide Members with an update on the delivery of home adaptations, including Disabled Facilities Grants (DFGs) and minor adaptations and to seek support for the Home Adaptations Action Plan and for a new policy to guide decision making for the provision of major adaptations in family houses and upper floor flats. 


            He detailed the background to the report and explained that the delivery of disabled adaptations was a challenge for the Council given the scale and complexity of demand.  Flintshire’s performance at September 2013 for DFGs against the national performance indicator was 207 days.  This met the local improvement target and was a significant improvement on the 2012/13 performance for 391 days for all DFGs.  However, guidance for the calculation of this performance indicator (PI) had been revised to allow for more accurate national benchmarking.  The PI for 12/13 had also been recalculated using the new guidance which provided a figure of 283 days for 2012/13 against the current performance for 2013/14 of 207 days.  The Director of Community Services welcomed the improvement of 76 days that could be seen from the last financial year.  The waiting time for occupational therapy assessments had also significantly decreased and the figures for Flintshire were lower than the national average wait for an assessment.  The Modernisation of Social Services Board, which the Director and Cabinet Member for Social Services were members of, had driven the development of reablement and preventative services and highlighted the need to develop locality teams to ensure that Social Services worked more closely with health colleagues. 


            The Chair congratulated the Members of both Committees for their work in the workshops in pursuing the issue of DFGs and home adaptations and gave thanks to the officers for their work.


            The Housing Renewal Manager said that work had been undertaken to look at the Council’s housing stock and identify the best solution to adaptations to properties.  A new policy had been developed on the issue of adaptations of family houses and upper floor flats for people living with a disability.  Since 1 April 2013, 111 requests for level access showers had been actioned by the in-house adaptations team.  These remained the most common adaptation that took place but with the cost at approximately £6k to install the shower within a property, the total spend was £666k so far in 2013/14.  Approximately 25% of these level access showers were in family houses and a further £150k was expended annually on stairlifts, with a straight stairlift costing £3.5k and up to £6k for a complex curved stairlift.  Over £1m was spent on major adaptations to the Council’s own housing stock and the proposals in the policy considered doing the right type of adaptation for the right property for current and successive tenants.  Paragraph 3.05 listed the points to consider when assessing the needs of the tenant and whether relocating them to a different property was a better option.  The Housing Renewal Manager also  ...  view the full minutes text for item 10.


Supporting People pdf icon PDF 63 KB

Additional documents:


(a)       That the reductions to the Supporting People Grant be noted and the proposed approach to managing reductions be supported;  


(b)       That the progress of the Supporting People team in the last twelve months be noted;


(c)        That the Draft Flintshire Local Commissioning Plan be supported;


(d)       That regular updates on the progress of the grant be reported to Committee; and


(e)       That progression of the draft Flintshire Local Commissioning Plan to the final document be reported to Committee.           



The Community Support Services Manager introduced a report to update the Committee on the Supporting People Programme in Flintshire and seek support for the Local Commissioning Plan. 


It was reported that the Local Authority was required to develop a three year Commissioning Strategy that would inform the priorities within the Regional Commissioning Strategy.  However, Local Authorities in North Wales had developed 12 month Commissioning Plans to cover the transition period and allow time for reviewing of existing services, new developments and appropriate targeting of reductions.  Welsh Government had been supportive of this approach, recognising that the level of reductions in North Wales made longer term planning at this stage more of a challenge.  The Programme was facing significant reductions in funding year on year and it had been indicated that funding would reduce by approximately 5% in 2014/15 and 2015/16.  An approach was being considered of how to respond to the reduction in funding which could include remodelling projects or working with providers on leaner processes but it was important not to apply a blanket cut approach to services.  The Community Support Services Manager advised that the Flintshire Supporting People Team had led on a number of successful local and sub regional developments over the last twelve months which included Flintshire ‘Nightstop’ Service, Body Positive and the Support Gateway and she provided further details on the schemes/projects.  It was also reported that there were opportunities for some short term developments to make best use of funding that was available now but could not be committed long term which included a two year mental health low level floating support service and one year additional funding to Age Connects.  Reductions from the service were also reported and included a reduction of £98,280 from Betsi Cadwaladr University Health Board (BCUHB) Learning Disability Services which were not eligible to be funding by Supporting People Programme Grant. 


In response to a question from Councillor Carol Ellis about the total amount of the grant, the Supporting People Manager said that it had been indicated that the grant would be approximately £6.8m for 2013/14, £6.4m for 2014/15 and £6.1m for 2015/16.  She also confirmed that the six North Wales authorities were also seeing reductions in their funding but that some Councils, including those in South Wales, would be receiving an increase in the grant. 


Councillor Alison Halford referred to the opportunity for a two year mental health low level floating support service and said that as mental health could affect anyone whether they be young or old, that funding be treated as a priority.  Following a question from Councillor Rosetta Dolphin about whether funding was being withdrawn from the Acquired Brain Injury project in Greenfield, the Community Support Services Manager advised that funding had been realigned but that this would not have an impact on the project.  In referring to mental health issues, Councillor Hilary Isherwood said that mental health was the ‘cinderella’ of the health care service.  She added that it was crucial  ...  view the full minutes text for item 11.


Members of the Press and Public in Attendance


There were no members of the press or public in attendance.