Agenda, decisions and minutes

Venue: Hybrid Meeting

Contact: Maureen Potter 01352 702322 

Media

Items
No. Item

35.

Declarations of Interest (Including Whipping Declarations)

To receive any Declarations and advise Members accordingly.

Additional documents:

Minutes:

None were received.

36.

Minutes pdf icon PDF 96 KB

To confirm as a correct record the minutes of the meetings held on 11 October and 15 November 2022.

Additional documents:

Decision:

That the minutes be approved as a correct record and signed by the Chair.

 

Minutes:

The minutes of the meetings held on 11 October and 15 November 2022 were submitted.

 

Matters arising

 

Councillor Mike Peers referred to the minutes of the meeting held on 15 November and the discussion, as recorded on page 15 of the agenda, which had taken place concerning van permits.  Councillor Peers sought confirmation that the Policy had been revised as agreed by the Committee.  The Chief Officer (Streetscene and Transportation) confirmed that the Policy had been amended with the revised wording as requested.

 

The minutes of the meetings held on 11 October and 15 November 2022 were approved and moved by Councillor Mike Peers and seconded by Councillor Ian Hodge.                 .

          RESOLVED:

 

That the minutes be approved as a correct record and signed by the Chair.

 

37.

Forward Work Programme and Action Tracking pdf icon PDF 82 KB

Additional documents:

Decision:

(a)     That the Forward Work Programme be approved;

(b)     That the Facilitator, in consultation with the Chair of the Committee, be authorised to vary the Forward Work Programme between meetings, as the need arises; and

(c)     That the Committee notes the progress made in completing the outstanding actions.

 

Minutes:

The Overview & Scrutiny Facilitator presented the Forward Work Programme and Action Tracking report.  She drew attention to the items scheduled for consideration at the next meeting of the Committee to be held on 10 January 2023 and reported on the items for consideration at future meetings.The Facilitator also gave an update on progress to arrange a joint workshop with the Education, Youth & Culture Overview & Scrutiny Committee in February to consider parking outside schools. 

 

Members were invited to raise any further items to put forward for inclusion on the Programme. 

 

The Facilitator gave an update on work in progress on the outstanding items on the Action Tracking report. 

 

Councillor Mike Peers referred to the intention to hold a joint workshop with the Education, Youth & Culture Overview & Scrutiny Committee in February to address vehicle parking outside schools, and asked if this could be held prior to the meeting of the Committee scheduled on 7 February 2023.  The Facilitator confirmed that the joint meeting in February was to advise scrutiny of the current position and establish a way forward. 

 

 The recommendations in the report were moved and seconded by Councillors Ian Hodge and Mike Peers.

 

RESOLVED:

(a)     That the Forward Work Programme be approved;

(b)     That the Facilitator, in consultation with the Chair of the Committee, be authorised to vary the Forward Work Programme between meetings, as the need arises; and

(c)     That the Committee notes the progress made in completing the outstanding actions.

 

38.

LOCAL GOVERNMENT (ACCESS TO INFORMATION) ACT 1985 - TO CONSIDER THE EXCLUSION OF PRESS AND PUBLIC

Additional documents:

Decision:

RESOLVED:

 

That the press and public be excluded from the meeting for the following item as this was considered to contain exempt information by virtue of paragraphs 15 of Part 4 of Schedule 12A of the Local Government Act 1972 (as amended).

 

Minutes:

RESOLVED:

 

That the press and public be excluded from the meeting for the following item as this was considered to contain exempt information by virtue of paragraphs 15 of Part 4 of Schedule 12A of the Local Government Act 1972 (as amended).

 

39.

MTFS & Budget Setting 2023-24 (Stage 2)

Decision:

(a)       That the Planning, Environment, and Economy portfolio cost pressures be noted;

 

(b)       That the Planning, Environment, and Economy portfolio options to reduce budgets be noted;

 

(c)        That the Streetscene and Transportation portfolio cost pressures be noted; and

 

(d)       That the Streetscene and Transportation portfolio options to reduce budgets be noted.

 

Minutes:

Moving into Part 2 of the meeting was moved byCouncillor Mike Peers and seconded by Councillor Ian Hodge.

                                                                                                                    

                      A joint presentation was provided by the Chief Officer (Planning, Environment and Economy) and Chief Officer (Streetscene and Transportation) which covered the following areas:

 

  • purpose and background
  • reminder of the Council’s Budget Position
  • Planning, Environment and Economy cost pressures
  • summary Planning, Environment and Economy cost pressures
  • Planning, Environment and Economy budget reductions
  • Planning, Environment and Economy past efficiencies
  • 2023/24 budget challenge – our approach
  • summary – Planning, Environment & Economy budget reductions
  • Streetscene and Transportation cost pressures
  • summary Streetscene and Transportation cost pressures
  • Streetscene and Transportation budget reductions
  • Streetscene and Transportation past efficiencies
  • 2023/24 budget challenge – our approach
  • summary – Streetscene and Transportation budget reductions
  • next steps for the budget setting process 2023/24
  • budget process – Stage 2
  • budget process – Stage 3 (Final)

 

Following the presentation Officers responded to the questions raised by Members.

 

The recommendations in the report were moved by Councillor Ian Hodge  and seconded by Councillor Dan Rose.       

 

RESOLVED:

 

(a)       That the Planning, Environment, and Economy portfolio cost pressures be noted;

 

(b)       That the Planning, Environment, and Economy portfolio options to reduce budgets be noted;

 

(c)        That the Streetscene and Transportation portfolio cost pressures be noted; and

 

(d)       That the Streetscene and Transportation portfolio options to reduce budgets be noted.

 

40.

Attendance by members of the press and public

Additional documents:

Minutes:

There were no members of the press or public in attendance.

 

 

(The meeting started at 10.00 am and ended at 11.40 am