Agenda item

As detailed in the recommendations.

The Chief Officer (Organisational Change) introduced the report which updated Cabinet on work undertaken to establish an Alternative Delivery Model for Leisure and Libraries, Facilities Manager and Social Care Day and Work Opportunities.

            The Chief Officer (Organisational Change) and Chief Officer (Social Services) provided an update on the implementation plans for each service as detailed within the report.  A further report on the proposed Alternative Delivery Model for Social Care Day and Work Opportunities would be presented to Cabinet in January, 2017. 

            Members thanked officers, the workforce and trade unions for actively engaging in the process and for the work undertaken. 

            Councillor Attridge commented on the recommendations of the report and said that it was unclear at the current time if the estimated savings could be met through the procurement of a contract with the recommended provider for Social Care Day and Work Opportunities.  He asked that this be discussed when considering the further report in January, 2017. 

RESOLVED:

(a)       That the establishment of a Community Benefit Society to deliver Leisure, Library and Museum Services from 1^st July 2017 be agreed and that delegated authority be given to the Chief Officer for Governance to enter into the necessary legal agreements to establish this organisation, transfer services to, and contract with the organisation;

(b)       That prior to completion of transfer of services to this organisation a number of conditions need to be met, as detailed below, and that delegated authority be given to the Chief Officer Organisational Change in consultation with the Cabinet Portfolio Holder for Waste Strategy, Public Protection and Leisure and the Portfolio Holder for Education to sign these conditions off.

·         That the staff vote supports the establishment of the new organisation;

·         Successful appointment of a senior management team and the Board;

·         Finalisation of work and diligence on Transfer of Undertaking Protection of Employment (TUPE) and pensions;

·         Finalisation of work on state aid exemption to ensure a grant aided contract is legally compliant;

·         Finalisation of work on the Tax position to ensure the estimate position in the business plan can be delivered;

·         Planned configuration of the financial system (Masterpiece) to address the requirements of the company;

·         That after diligence the final plans show the estimated financial benefits can be delivered;

(c)        That the establishment of a Local Authority Trading Company (LATC), using a TECKAL exemption to deliver Facility Management Services (Catering and Cleaning), from 1^st April 2017 be agreed and that delegated authority be given to the Chief Officer for Governance to enter into the necessary legal agreements to establish the organisation and contract with it;

(d)       That prior to completion of transfer of theses service to this organisation a number of conditions need to be met, as detailed below, and that delegated authority be given to the Chief Officer Organisational Change in consultation with the Deputy Leader of the Council and Cabinet Member for Environment to sign these conditions off.

·         Successful appointment of the Board

·         Finalisation of work and diligence on Transfer of Undertaking Protection of Employment (TUPE) and pensions;

·         Finalisation of work on the Tax position to ensure the estimate position in the business plan can be delivered;

·         Planned configuration of the financial system (Masterpiece) to address the requirements of the company.

·         That after diligence the final plans show the estimated financial benefits can be delivered

(e)       That subject to approval of the recommended provider by Cabinet in January 2017 to agree to contract Day Care and Work Opportunities to a social provider of such services from 1^st April 2016, that delegated authority be given to the Chief Officer for Governance to enter into the necessary legal agreements to contract with, and transfer services to the organisation; and

(f)        That prior to contracting with the organisation a number of conditions need to be met, as detailed below, and that delegated authority be given to the Chief Officer Social Services in consultation with the Portfolio Holder for Social Services to sign these conditions off.

·         That the savings estimated can be met through the procurement of this contract with the recommended provider.

·         That the recommended provider is able to clearly demonstrate how they will work with the Council to maximise the delivery of social value and community benefits and that this process engages key stakeholders including members, staff, users and trade unions.

·         That a robust contract monitoring process is put in place to ensure quality of service is maintained and improved.

·         Finalisation of work and diligence on Transfer of Undertaking Protection of Employment (TUPE) and pensions;