Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Alternatively you can visit the officer decisions page for information on officer delegated decisions that have been taken by council officers.

Decisions published

23/03/2023 - Anti-racist Wales Action Plan ref: 10342    Recommendations Approved

To outline how the Council is meeting the requirements of the Welsh Government Anti-racist Wales Action Plan in line with the development of the new Curriculum for Wales.

Decision Maker: Education, Youth & Culture Overview & Scrutiny Committee

Made at meeting: 23/03/2023 - Education, Youth & Culture Overview & Scrutiny Committee

Decision published: 27/03/2023

Effective from: 23/03/2023

Decision:

(a)     That the Committee support the vision of the Anti-racist Wales Action Plan and the actions set out for education;

 

(b)     That the Committee confirmed that it had received an appropriate level of assurance regarding the work of the Education & Youth Portfolio in meeting the requirement of the Anti-racist Action Plan for Wales;

 

(c)     That the Committee receive annual update reports on the Anti-racist Action Plan and that it be added to the Forward Work Programme.

 


23/03/2023 - Declarations of Interest (Including Whipping Declarations) ref: 10338    Recommendations Approved

Decision Maker: Education, Youth & Culture Overview & Scrutiny Committee

Made at meeting: 23/03/2023 - Education, Youth & Culture Overview & Scrutiny Committee

Decision published: 27/03/2023

Effective from: 23/03/2023

Decision:

Councillor Carolyn Preece declared a personal and prejudicial interest for item 8 as a member of Theatr Clwyd and had a family member who was funded through her doctorate.

 

Councillor Andrew Parkhurst declared a personal interest as a member of Theatr Clwyd.

 

Members were advised that provided they had declared that they were school governors on their Code of Conduct form that they did not did not need to declare a personal interest for item 5.  Councillor Roy Wakelam declared an interest as his mother had just been appointed a school governor and his form had not been updated.


23/03/2023 - Apologies ref: 10337    Recommendations Approved

Decision Maker: Education, Youth & Culture Overview & Scrutiny Committee

Made at meeting: 23/03/2023 - Education, Youth & Culture Overview & Scrutiny Committee

Decision published: 27/03/2023

Effective from: 23/03/2023

Decision:

Councillor Ray Hughes (Member of the Environment & Economy Overview & Scrutiny Committee)


23/03/2023 - Forward Work Programme and Action Tracking ref: 10340    Recommendations Approved

To consider the Forward Work Programme of the Education, Youth & Culture Overview & Scrutiny Committee and to inform the Committee of progress against actions from previous meetings.

Decision Maker: Education, Youth & Culture Overview & Scrutiny Committee

Made at meeting: 23/03/2023 - Education, Youth & Culture Overview & Scrutiny Committee

Decision published: 27/03/2023

Effective from: 23/03/2023

Decision:

(a) That the Forward Work Programme be noted;

 

(b) That the Facilitator, in consultation with the Chair of the Committee, be authorised to vary the Forward Work Programme between meetings, as the need arises; and

 

(c) That the progress made in completing the outstanding actions be noted.

 


23/03/2023 - Council Plan 2023-28 Development ref: 10343    Recommendations Approved

To share the Council Plan 2023-28 Part 1 and Part 2 draft content for review/feedback prior to sign off at Cabinet.

Decision Maker: Education, Youth & Culture Overview & Scrutiny Committee

Made at meeting: 23/03/2023 - Education, Youth & Culture Overview & Scrutiny Committee

Decision published: 27/03/2023

Effective from: 23/03/2023

Decision:

That the Committee support the Council Plan 2023-28 Part 1 and Part 2 documents that outline the actions, measures and risks that underpin the Priorities, Sub-Priorities and Well-being objectives of the Council Plan 2023-28.


23/03/2023 - Theatr Clwyd Business Plan ref: 10344    Recommendations Approved

To consider the Theatr Clwyd Business Plan for 2023-2029.

Decision Maker: Education, Youth & Culture Overview & Scrutiny Committee

Made at meeting: 23/03/2023 - Education, Youth & Culture Overview & Scrutiny Committee

Decision published: 27/03/2023

Effective from: 23/03/2023


23/03/2023 - School Parking ref: 10341    Recommendations Approved

To provide information on the traffic regulation process and enforcement provision.

Decision Maker: Education, Youth & Culture Overview & Scrutiny Committee

Made at meeting: 23/03/2023 - Education, Youth & Culture Overview & Scrutiny Committee

Decision published: 27/03/2023

Effective from: 23/03/2023

Decision:

(a)     That the Committee note the historical issues associated with parking within the vicinity of schools and recognise the responsibilities of highway users in accordance with the requirements of the Highway Code;

 

(b)     That the Committee note the hierarchy of responsibility in relation to the management of traffic within the vicinity of schools and acknowledges the role of enforcement as a reactive measure, rather than a means to prevent initial occurrence; and

 

(c)     That the Committee approves the creation of a joint Task & Finish Group in order to explore the issues in further detail and develop a collaborative and preventative approach with key stakeholders, which will involve:-

 

   Elected Members from the Education, Youth & Culture OSC and Environment & Economy OSC;

   Officers from both the Education & Youth and Streetscene & Transportation portfolios;

    Head Teachers

    Elected Members invited to attend as required;

    Officers from North Wales Police invited to attend as required.

 


23/03/2023 - Minutes ref: 10339    Recommendations Approved

Decision Maker: Education, Youth & Culture Overview & Scrutiny Committee

Made at meeting: 23/03/2023 - Education, Youth & Culture Overview & Scrutiny Committee

Decision published: 27/03/2023

Effective from: 23/03/2023

Decision:

That the minutes be approved as a correct record and signed by the Chair.


02/03/2023 - Forward Work Programme and Action Tracking ref: 10324    Recommendations Approved

To consider the Forward Work Programme of the Social & Health Care Overview & Scrutiny Committee and to inform the Committee of progress against actions from previous meetings.

Decision Maker: Social & Health Care Overview & Scrutiny Committee

Made at meeting: 02/03/2023 - Social & Health Care Overview & Scrutiny Committee

Decision published: 23/03/2023

Effective from: 02/03/2023

Decision:

(a)      That the Forward Work Programme be approved;

 

(b)      That the Facilitator, in consultation with the Chair of the Committee be authorised to vary the Forward Work Programme between meetings, as the need arises; and

 

(c)       That the Committee notes the progress made in completing the outstanding actions.


02/03/2023 - Cultivating social work and occupational therapy students 'growing our own' ref: 10325    Recommendations Approved

To receive a report on the development of Social Workers and Occupational Therapists from within the workforce.

Decision Maker: Social & Health Care Overview & Scrutiny Committee

Made at meeting: 02/03/2023 - Social & Health Care Overview & Scrutiny Committee

Decision published: 23/03/2023

Effective from: 02/03/2023

Decision:

That the Committee acknowledges and supports the efforts being made to cultivate and develop social work and occupational therapy students within the Council.


02/03/2023 - Minutes ref: 10323    Recommendations Approved

Decision Maker: Social & Health Care Overview & Scrutiny Committee

Made at meeting: 02/03/2023 - Social & Health Care Overview & Scrutiny Committee

Decision published: 23/03/2023

Effective from: 02/03/2023

Decision:

That the minutes be approved as a correct record.


02/03/2023 - Declarations of Interest (Including Whipping Declarations) ref: 10322    Recommendations Approved

Decision Maker: Social & Health Care Overview & Scrutiny Committee

Made at meeting: 02/03/2023 - Social & Health Care Overview & Scrutiny Committee

Decision published: 23/03/2023

Effective from: 02/03/2023

Decision:

Councillor Debbie Owen - Volunteer at Nanny Biscuit.


02/03/2023 - How to become a Micro Carer ref: 10328    Recommendations Approved

To raise awareness of the Micro Care initiative.

Decision Maker: Social & Health Care Overview & Scrutiny Committee

Made at meeting: 02/03/2023 - Social & Health Care Overview & Scrutiny Committee

Decision published: 23/03/2023

Effective from: 02/03/2023

Decision:

That the Committee notes the update on the Micro-Care project in Flintshire to give an understanding of the process to become a Micro-Carer.


02/03/2023 - Flintshire Provider Services – Regulatory Issues, Service Effectiveness and Development ref: 10326    Recommendations Approved

To update Members on the role of the responsible individual and the in-house regulated services performance over the last 12 months.

Decision Maker: Social & Health Care Overview & Scrutiny Committee

Made at meeting: 02/03/2023 - Social & Health Care Overview & Scrutiny Committee

Decision published: 23/03/2023

Effective from: 02/03/2023

Decision:

That the Committee accepts the report and notes the requirements of the role of Responsible Individual.


02/03/2023 - Update on Children’s residential care ref: 10327    Recommendations Approved

To receive an update on Children's residential care.

Decision Maker: Social & Health Care Overview & Scrutiny Committee

Made at meeting: 02/03/2023 - Social & Health Care Overview & Scrutiny Committee

Decision published: 23/03/2023

Effective from: 02/03/2023

Decision:

That the Committee notes progress to develop the in-house residential care as part of Care Closer to Home strategy.


19/01/2023 - Declarations of Interest (Including Whipping Declarations) ref: 10317    Recommendations Approved

Decision Maker: Social & Health Care Overview & Scrutiny Committee

Made at meeting: 19/01/2023 - Social & Health Care Overview & Scrutiny Committee

Decision published: 17/03/2023

Effective from: 19/01/2023

Decision:

None were received.


19/01/2023 - Minutes ref: 10318    Recommendations Approved

Decision Maker: Social & Health Care Overview & Scrutiny Committee

Made at meeting: 19/01/2023 - Social & Health Care Overview & Scrutiny Committee

Decision published: 17/03/2023

Effective from: 19/01/2023

Decision:

That the minutes be approved as a correct record.


19/01/2023 - Council Plan 2022-23 Mid-Year Performance Reporting ref: 10321    Recommendations Approved

To review the levels of progress in the achievement of activities and performance levels identified in the Council Plan.

Decision Maker: Social & Health Care Overview & Scrutiny Committee

Made at meeting: 19/01/2023 - Social & Health Care Overview & Scrutiny Committee

Decision published: 17/03/2023

Effective from: 19/01/2023

Decision:

(a)      That the Committee noted the levels of progress and confidence in the achievement of the priorities as at mid-year within the 2022/23 Council Plan;

 

(b)      That the Committee endorsed and supported the overall performance against 2022/23 Council Plan performance indicators as at mid-year;

 

(c)       That the Committee was assured by the explanations given for those areas of underperformance; and

 

(d)      That the Committee was reassured in areas where we are outperforming.


19/01/2023 - Safeguarding Adults and Children's Annual Report ref: 10320    Recommendations Approved

To update Members on Adults and Children’s Safeguarding.

Decision Maker: Social & Health Care Overview & Scrutiny Committee

Made at meeting: 19/01/2023 - Social & Health Care Overview & Scrutiny Committee

Decision published: 17/03/2023

Effective from: 19/01/2023

Decision:

(a)       That the Committee accepts the report as relevant information in relation to Flintshire Safeguarding for the period 1st April 2021 to 31st March 2022 and the additional information;

 

(b)       That the Committee takes due regard to the variety of activity across the Safeguarding Unit and the continuing development and improvement in the service provision; and

 

(c)        That the Committee is satisfied that the Safeguarding Process for Adults and Children in Flintshire is robust.


19/01/2023 - Forward Work Programme and Action Tracking ref: 10319    Recommendations Approved

To consider the Forward Work Programme of the Social & Health Care Overview & Scrutiny Committee and to inform the Committee of progress against actions from previous meetings.

Decision Maker: Social & Health Care Overview & Scrutiny Committee

Made at meeting: 19/01/2023 - Social & Health Care Overview & Scrutiny Committee

Decision published: 17/03/2023

Effective from: 19/01/2023

Decision:

(a)      That the Forward Work Programme be approved;

 

(b)      That the Facilitator, in consultation with the Chair of the Committee be authorised to vary the Forward Work Programme between meetings, as the need arises; and

 

(c)       That the Committee notes the progress made in completing the outstanding actions.


08/12/2022 - Annual Report of the North Wales Regional Partnership Board 2021/2022 ref: 10314    Recommendations Approved

To provide information with regards to the North Wales Regional Partnership Board and is activities during 2021/22.

Decision Maker: Social & Health Care Overview & Scrutiny Committee

Made at meeting: 08/12/2022 - Social & Health Care Overview & Scrutiny Committee

Decision published: 17/03/2023

Effective from: 08/12/2022

Decision:

(a)         That the work that is required to be undertaken by the Regional partnership Board be noted; and

 

(b)         That the work and progress undertaken in 2021/22 on the work areas being taken forward through the North Wales Regional Partnership Board be noted.


08/12/2022 - Declarations of Interest (Including Whipping Declarations) ref: 10310    Recommendations Approved

Decision Maker: Social & Health Care Overview & Scrutiny Committee

Made at meeting: 08/12/2022 - Social & Health Care Overview & Scrutiny Committee

Decision published: 17/03/2023

Effective from: 08/12/2022

Decision:

None were received.


08/12/2022 - Minutes ref: 10311    Recommendations Approved

Decision Maker: Social & Health Care Overview & Scrutiny Committee

Made at meeting: 08/12/2022 - Social & Health Care Overview & Scrutiny Committee

Decision published: 17/03/2023

Effective from: 08/12/2022

Decision:

That the minutes be approved as a correct record.


08/12/2022 - MTFS & Budget Setting 2023-24 (Stage 2) (S&HC OSC) ref: 10313    Recommendations Approved

That the Committee reviews and comments on the cost pressures and overall budget strategy, and advises on any areas of cost efficiency it would like to see explored further.

Decision Maker: Social & Health Care Overview & Scrutiny Committee

Made at meeting: 08/12/2022 - Social & Health Care Overview & Scrutiny Committee

Decision published: 17/03/2023

Effective from: 08/12/2022


08/12/2022 - Forward Work Programme and Action Tracking ref: 10312    Recommendations Approved

To consider the Forward Work Programme of the Social & Health Care Overview & Scrutiny Committee and to inform the Committee of progress against actions from previous meetings.

Decision Maker: Social & Health Care Overview & Scrutiny Committee

Made at meeting: 08/12/2022 - Social & Health Care Overview & Scrutiny Committee

Decision published: 17/03/2023

Effective from: 08/12/2022

Decision:

(a)             That the draft Forward Work Programme be noted;

 

(b)             That the Facilitator, in consultation with the Chair of the Committee be authorised to vary the Forward Work Programme between meetings, as the need arises; and

 

(c)             That the Committee notes the progress made in completing the outstanding actions.


08/12/2022 - Growing Places and HFT ref: 10316    Recommendations Approved

To receive a progress update on Growing Places and HFT

Decision Maker: Social & Health Care Overview & Scrutiny Committee

Made at meeting: 08/12/2022 - Social & Health Care Overview & Scrutiny Committee

Decision published: 17/03/2023

Effective from: 08/12/2022

Decision:

That the Committee notes the progress made through the partnership with Hft and supports extending the contract as per the extension clause.


08/12/2022 - Double Click ref: 10315    Recommendations Approved

To receive an update on services provided by Double Click social enterprise.

Decision Maker: Social & Health Care Overview & Scrutiny Committee

Made at meeting: 08/12/2022 - Social & Health Care Overview & Scrutiny Committee

Decision published: 17/03/2023

Effective from: 08/12/2022

Decision:

That the progress and success of Double Click be noted.


15/03/2023 - Independent Remuneration Panel for Wales (IRPW) Annual Report, February 2023 ref: 10613    Recommendations Approved

Decision Maker: Constitution and Democratic Services Committee

Made at meeting: 15/03/2023 - Constitution and Democratic Services Committee

Decision published: 15/03/2023

Effective from: 15/03/2023

Decision:

RESOLVED:

 

That the Committee notes the Determinations made by the Independent

Remuneration Panel for Wales in their Annual Report for 2023/24.

 

Lead officer: Ceri Shotton


15/03/2023 - Adoption of the Model Ordinary Language Guide to the Constitution and updates made to the National Model Constitution ref: 10612    Recommendations Approved

Decision Maker: Constitution and Democratic Services Committee

Made at meeting: 15/03/2023 - Constitution and Democratic Services Committee

Decision published: 15/03/2023

Effective from: 15/03/2023

Decision:

RESOLVED:

 

(a)       That the Committee recommends to Council that the draft amended constitution should be adopted, with the exception of the role descriptions contained at Section 31 of the draft constitution and subject to a final internal consistency check, proof-read, and cross reference with the ordinary language guide;

 

(b)       that paragraph 4.6.21 of the draft Constitution be amended to include the following “(carrying out its performance duties under the Local Government and Elections Act 2021)”

 

(b)       That any additional work that the Committee considers should take place in

respect of the Council’s constitution will form part of a forward work

programme for the Committee.

 

Lead officer: Chief Officer (Governance) (Tracey Cunnew)


15/03/2023 - Minutes ref: 10610    Recommendations Approved

Decision Maker: Constitution and Democratic Services Committee

Made at meeting: 15/03/2023 - Constitution and Democratic Services Committee

Decision published: 15/03/2023

Effective from: 15/03/2023

Decision:

RESOLVED

 

That the minutes be approved as a correct record.

 


15/03/2023 - Rolling Review of the Councillors Code of Conduct ref: 10611    Recommendations Approved

Decision Maker: Constitution and Democratic Services Committee

Made at meeting: 15/03/2023 - Constitution and Democratic Services Committee

Decision published: 15/03/2023

Effective from: 15/03/2023

Decision:

RESOLVED:

 

(a)       That the proposed amendments to the Councillors’ Code of Conduct be

approved; and

 

(b)       That a report on the potential to undertake a Disclosure and Barring Service (DBS) check for all Councillors be submitted to a future meeting of the Committee.

 

Lead officer: Chief Officer (Governance) (Tracey Cunnew)


15/03/2023 - Member Workshops, Briefings and Seminars Update ref: 10614    Recommendations Approved

Decision Maker: Constitution and Democratic Services Committee

Made at meeting: 15/03/2023 - Constitution and Democratic Services Committee

Decision published: 15/03/2023

Effective from: 15/03/2023

Decision:

RESOLVED

 

(a)       That a ‘training needs analysis’ be undertaken of all Members by the

Democratic Service Manager to better inform future development

programmes.

 

(b)       That if Members had any suggestions for future development they contact the Democratic Services Manager to discuss them; and

 

(c)       That a draft training and development plan be brought back to the

Committee meeting in June.

 

Lead officer: Janet Kelly


08/03/2023 - Void Management ref: 10290    Recommendations Approved

To provide a further update on voids management and delivery.

Decision Maker: Community & Housing Overview & Scrutiny Committee

Made at meeting: 08/03/2023 - Community & Housing Overview & Scrutiny Committee

Decision published: 15/03/2023

Effective from: 08/03/2023

Decision:

(a) That the progress made in delivering the planned activity previously outlined to the Committee in September 2022, the next steps and key milestones within the Voids Action Plan at attached at Appendix 1 be noted; and

 

(b) That the proposals for addressing the challenges identified within the Voids Action Plan be supported.


08/03/2023 - Sheltered Housing Review – Task & Finish Group ref: 10298    Recommendations Approved

To consider the establishment of a Task & Finish Group to move forward with the Sheltered Housing Review.

Decision Maker: Community & Housing Overview & Scrutiny Committee

Made at meeting: 08/03/2023 - Community & Housing Overview & Scrutiny Committee

Decision published: 15/03/2023

Effective from: 08/03/2023

Decision:

That a Sheltered Housing Review Task & Finish Group be established.


08/03/2023 - North East Wales (NEW) Homes Business Plan 2023/2052 ref: 10299    Recommendations Approved

To consider the NEW Homes Business Plan 2023/2052.

Decision Maker: Community & Housing Overview & Scrutiny Committee

Made at meeting: 08/03/2023 - Community & Housing Overview & Scrutiny Committee

Decision published: 15/03/2023

Effective from: 08/03/2023


08/03/2023 - Forward Work Programme and Action Tracking ref: 10289    Recommendations Approved

To consider the Forward Work Programme of the Community & Housing Overview & Scrutiny Committee and to inform the Committee of progress against actions from previous meetings.

Decision Maker: Community & Housing Overview & Scrutiny Committee

Made at meeting: 08/03/2023 - Community & Housing Overview & Scrutiny Committee

Decision published: 15/03/2023

Effective from: 08/03/2023

Decision:

(a) That the Forward Work Programme be noted;

 

(b) That the Facilitator, in consultation with the Chair of the Committee, be authorised to vary the Forward Work Programme between meetings, as the need arises; and

 

(c) That the Committee notes the progress made in completing the outstanding actions.


08/03/2023 - Results of the Tenants Survey and Developing our Customer Involvement Strategy ref: 10297    Recommendations Approved

To provide comments on both the results of the STAR survey and the draft strategy aim and objectives.

Decision Maker: Community & Housing Overview & Scrutiny Committee

Made at meeting: 08/03/2023 - Community & Housing Overview & Scrutiny Committee

Decision published: 15/03/2023

Effective from: 08/03/2023

Decision:

(a) That the results of the STAR survey and the draft strategy aims and objectives be noted; and

 

(b) That a presentation on the draft strategy aims and objectives be given at a future all Member workshop.


08/03/2023 - Dynamic Resource Scheduler (DRS) Update ref: 10296    Recommendations Approved

To provide an update following implementation of the DRS System.

Decision Maker: Community & Housing Overview & Scrutiny Committee

Made at meeting: 08/03/2023 - Community & Housing Overview & Scrutiny Committee

Decision published: 15/03/2023

Effective from: 08/03/2023

Decision:

(a) That the Committee note the next phase of the DRS testing and pilot stages before the Council moved into a fully functional and fully live DRS environment; and

 

(b) That the Committee support the Council in promoting the service offer, where tenant could be provided with an appointment for repair and maintenance work requests, in line with the agreed target and attendance times.


08/03/2023 - Minutes ref: 10288    Recommendations Approved

Decision Maker: Community & Housing Overview & Scrutiny Committee

Made at meeting: 08/03/2023 - Community & Housing Overview & Scrutiny Committee

Decision published: 15/03/2023

Effective from: 08/03/2023

Decision:

That the minutes be approved as correct record and signed by the Chair.


08/03/2023 - Declarations of Interest (including Whipping Declarations) ref: 10287    Recommendations Approved

Decision Maker: Community & Housing Overview & Scrutiny Committee

Made at meeting: 08/03/2023 - Community & Housing Overview & Scrutiny Committee

Decision published: 15/03/2023

Effective from: 08/03/2023

Decision:

None.


01/02/2023 - Consideration of a matter referred to the Committee pursuant to the Call In arrangements ref: 10292    Recommendations Approved

Decision Maker: Environment & Economy Overview & Scrutiny Committee

Made at meeting: 01/02/2023 - Environment & Economy Overview & Scrutiny Committee

Decision published: 15/03/2023

Effective from: 01/02/2023

Decision:

The Chairman advised that the Cabinet had considered a report on ‘Waste Strategy Review’ at a meeting held on 17 January 2023.  The decision (Record of Decision 4056) had been called in by Councillors Bernie Attridge, Helen Brown, David Richardson, Carol Ellis, Richard Jones and Glyn Banks.   Copies of the Cabinet report, Record of Decision and Endorsement of Call in, which identified three reasons for the call in, were included in the agenda pack.

 

The Democratic Services Manager explained the procedure for the call in of a Cabinet decision as detailed in the supporting document which was included in the agenda.

 

The Chairman invited the signatories to present the reasons for the call-in to the Committee.


01/02/2023 - Attendance by members of the press and public ref: 10294    Information Only

Decision Maker: Environment & Economy Overview & Scrutiny Committee

Made at meeting: 01/02/2023 - Environment & Economy Overview & Scrutiny Committee

Decision published: 15/03/2023

Effective from: 01/02/2023

Decision:

There were no members of the press in attendance.


01/02/2023 - Declarations of Interest (Including Whipping Declarations) ref: 10291    Recommendations Approved

Decision Maker: Environment & Economy Overview & Scrutiny Committee

Made at meeting: 01/02/2023 - Environment & Economy Overview & Scrutiny Committee

Decision published: 15/03/2023

Effective from: 01/02/2023

Decision:

None


01/02/2023 - Waste Strategy Review ref: 10293    Recommendations Approved

Decision Maker: Environment & Economy Overview & Scrutiny Committee

Made at meeting: 01/02/2023 - Environment & Economy Overview & Scrutiny Committee

Decision published: 15/03/2023

Effective from: 01/02/2023

Decision:

That having considered the decision, the Committee is still concerned about it and refers this decision back to Cabinet to be reconsidered at the earliest scheduled meeting.   


07/02/2023 - Forward Work Programme and Action Tracking (E&E OSC) ref: 10280    Recommendations Approved

To consider the Forward Work Programme of the Environment & Economy Overview & Scrutiny Committee and to inform the Committee of progress against actions from previous meetings.

Decision Maker: Environment & Economy Overview & Scrutiny Committee

Made at meeting: 07/02/2023 - Environment & Economy Overview & Scrutiny Committee

Decision published: 15/03/2023

Effective from: 07/02/2023

Decision:

(a)     That the Forward Work Programme be approved;

(b)     That the Facilitator, in consultation with the Chair of the Committee, be authorised to vary the Forward Work Programme between meetings, as the need arises; and

(c)     That the Committee notes the progress made in completing the outstanding actions.


07/02/2023 - Woodland Strategy (Urban Tree & Woodland Plan and Flintshire Forest) ref: 10282    Recommendations Approved

To provide an update on delivering the Urban Tree and Woodland Plan and to seek members views on developing a Flintshire Forest

Decision Maker: Environment & Economy Overview & Scrutiny Committee

Made at meeting: 07/02/2023 - Environment & Economy Overview & Scrutiny Committee

Decision published: 15/03/2023

Effective from: 07/02/2023

Decision:

(a)      That Members note the content of this update and support the officers in their ongoing tree and woodland management work.

(b)      That Members support plans to develop the Flintshire Forest in accordance with the framework details provided.


07/02/2023 - Climate Change Programme Progress Report ref: 10281    Recommendations Approved

To provide an update on progress within the climate change programme.

Decision Maker: Environment & Economy Overview & Scrutiny Committee

Made at meeting: 07/02/2023 - Environment & Economy Overview & Scrutiny Committee

Decision published: 15/03/2023

Effective from: 07/02/2023

Decision:

(a)      To receive the report and note its contents

(b)      To support the improvement of internal communications to raise awareness of the Council’s positive progress in moving to achieve its climate change ambitions.

(c)       To support the introduction of embedding carbon measures into procurement processes within a pilot portfolio of the Council.

(d)      To support the case for an Invest to Save post and resources to introduce Building Management Systems within more of our building assets to improve the management of energy use.

(e)      To support the embedding of climate change principles throughout the Council, through delivery of Carbon Literacy training to Elected Members, Senior Managers and other key decision makers


07/02/2023 - Wepre Park Management plan and charging ref: 10283    Recommendations Approved

To present and agree the new Wepre Park management plan.

Decision Maker: Environment & Economy Overview & Scrutiny Committee

Made at meeting: 07/02/2023 - Environment & Economy Overview & Scrutiny Committee

Decision published: 15/03/2023

Effective from: 07/02/2023

Decision:

That Members endorse the new 5-year management plan for Wepre Park.


07/02/2023 - Attendance by members of the press and public ref: 10286    Information Only

Decision Maker: Environment & Economy Overview & Scrutiny Committee

Made at meeting: 07/02/2023 - Environment & Economy Overview & Scrutiny Committee

Decision published: 15/03/2023

Effective from: 07/02/2023

Decision:

There were no members of the press or public in attendance.


07/02/2023 - Dwr Cymru Welsh Water draft Water Resources Management Plan 2024 - Public Consultation Launch ref: 10285    Recommendations Approved

To make Members aware of the stakeholder consultation in progress, the issues raised by the plan, and to consider how the Council should respond


Decision Maker: Environment & Economy Overview & Scrutiny Committee

Made at meeting: 07/02/2023 - Environment & Economy Overview & Scrutiny Committee

Decision published: 15/03/2023

Effective from: 07/02/2023

Decision:

(a)      That Members note the content of this report and the main outcome of the draft Water Resources Management Plan 2024, that shows no supply resilience issues for the Alwen Dee zone that Flintshire is part of

(b)      That Members support the content of paragraph 1.10 of this report and give the Chief Officer (Planning, Environment and Economy) delegated authority to prepare a final response and agree this with the Chair of this committee, prior to responding to the consultation by the due date.


07/02/2023 - Open Spaces and Highway Memorial Policy ref: 10284    Recommendations Approved

To agree a new policy to deal with memorials and legacy requests within greenspaces and the countryside.

Decision Maker: Environment & Economy Overview & Scrutiny Committee

Made at meeting: 07/02/2023 - Environment & Economy Overview & Scrutiny Committee

Decision published: 15/03/2023

Effective from: 07/02/2023

Decision:

That the committee approved the policy subject to the amendment suggested by Councillor Mike Peers


07/02/2023 - Declarations of Interest (Including Whipping Declarations) ref: 10279    Recommendations Approved

Decision Maker: Environment & Economy Overview & Scrutiny Committee

Made at meeting: 07/02/2023 - Environment & Economy Overview & Scrutiny Committee

Decision published: 15/03/2023

Effective from: 07/02/2023

Decision:

None were received.


10/01/2023 - Attendance by members of the press and public ref: 10278    Information Only

Decision Maker: Environment & Economy Overview & Scrutiny Committee

Made at meeting: 10/01/2023 - Environment & Economy Overview & Scrutiny Committee

Decision published: 15/03/2023

Effective from: 10/01/2023

Decision:

There were no members of the press or public in attendance.


10/01/2023 - North Wales Growth Deal – Quarter 2 Performance ref: 10276    Recommendations Approved

To provide an update on the performance of the North Wales Economic Ambition Board and its activities.

Decision Maker: Environment & Economy Overview & Scrutiny Committee

Made at meeting: 10/01/2023 - Environment & Economy Overview & Scrutiny Committee

Decision published: 15/03/2023

Effective from: 10/01/2023

Decision:

That the Committee considered and noted the Quarter 2 Performance.


10/01/2023 - Waste Strategy ref: 10275    Recommendations Approved

To review the Councils current Waste Strategy with the objective of achieving Welsh Government statutory recycling targets.

Decision Maker: Environment & Economy Overview & Scrutiny Committee

Made at meeting: 10/01/2023 - Environment & Economy Overview & Scrutiny Committee

Decision published: 15/03/2023

Effective from: 10/01/2023

Decision:

(a)          That the Committee noted the Council’s current recycling performance against statutory targets.

(b)          That the Committee noted the options for alternative waste collection delivery models and recommended to cabinet that a pilot scheme be undertaken to inform decision making in order to achieve the statutory recycling targets set by Welsh Government.

That the Committee considered the proposal for increasing the garden waste subscription fee to recover increasing operational costs


10/01/2023 - Council Plan 2022-23 Mid-Year Performance Reporting ref: 10277    Recommendations Approved

To review the levels of progress in the achievement of activities and performance levels identified in the Council Plan.

Decision Maker: Environment & Economy Overview & Scrutiny Committee

Made at meeting: 10/01/2023 - Environment & Economy Overview & Scrutiny Committee

Decision published: 15/03/2023

Effective from: 10/01/2023

Decision:

(a)          That the committee noted the levels of progress and confidence in the achievement of priorities as at mid-year within the 2022/23 Council Plan.

 

(b)          That the committee endorsed and supported the overall performance against 2022/23 Council Plan performance indicators as at mid-year.

 

(c)          That the committee was assured by explanations given for those areas of underperformance.


10/01/2023 - Minutes ref: 10273    Recommendations Approved

Decision Maker: Environment & Economy Overview & Scrutiny Committee

Made at meeting: 10/01/2023 - Environment & Economy Overview & Scrutiny Committee

Decision published: 15/03/2023

Effective from: 10/01/2023

Decision:

That the minutes be approved as a correct record and signed by the Chair.

 


10/01/2023 - Declarations of Interest (Including Whipping Declarations) ref: 10272    Recommendations Approved

Decision Maker: Environment & Economy Overview & Scrutiny Committee

Made at meeting: 10/01/2023 - Environment & Economy Overview & Scrutiny Committee

Decision published: 15/03/2023

Effective from: 10/01/2023

Decision:

None were received.


10/01/2023 - Forward Work Programme and Action Tracking ref: 10274    Recommendations Approved

To consider the Forward Work Programme of the Environment & Economy Overview & Scrutiny Committee and to inform the Committee of progress against actions from previous meetings.

Decision Maker: Environment & Economy Overview & Scrutiny Committee

Made at meeting: 10/01/2023 - Environment & Economy Overview & Scrutiny Committee

Decision published: 15/03/2023

Effective from: 10/01/2023

Decision:

(a)     That the Forward Work Programme be approved;

(b)     That the Facilitator, in consultation with the Chair of the Committee, be authorised to vary the Forward Work Programme between meetings, as the need arises; and

(c)     That the Committee notes the progress made in completing the outstanding actions.


14/03/2023 - Housing Support Grant - Extension of Contract for The Wallich, Homeless Hub ref: 10307    Recommendations Approved

To extend the contract for The Glanrafon – Emergency Homeless Hub for 1 year (end of 23/24) with an option to extend for an additional year (end of 24/25).

Decision Maker: Cabinet

Made at meeting: 14/03/2023 - Cabinet

Decision published: 15/03/2023

Effective from: 23/03/2023


14/03/2023 - HyNet Carbon Capture Project; Carbon Dioxide Pipeline and Consenting Process Update ref: 10303    Recommendations Approved

To provide an update on the cross border hydrogen and carbon capture storage (CSS) project called HyNet North West, the consenting processes for the project, and to establish if a corporate view is required on the project as a whole.

Decision Maker: Cabinet

Made at meeting: 14/03/2023 - Cabinet

Decision published: 15/03/2023

Effective from: 23/03/2023

Decision:

(1)       That the Council’s response to the Examining Authority with respect to the Local Impact Report on the HyNet Northwest Carbon Dioxide Pipeline be delegated to officers in consultation with the Cabinet; and

 

(2)       Responses relating to providing comments on the Statement of Common Ground, providing Written Representations, addressing questions and any matters arising as part of the subsequent Examination and during hearing sessions to be delegated to the Chief Officer (Planning, Environment and Economy).

 


14/03/2023 - Approach to pay for leavers ref: 10309    Recommendations Approved

To discuss and agree on the approach to be taken to pay for leavers.

Decision Maker: Cabinet

Made at meeting: 14/03/2023 - Cabinet

Decision published: 15/03/2023

Effective from: 23/03/2023


14/03/2023 - Revenue Budget Monitoring 2022/23 (Month 10) ref: 10300    Recommendations Approved

This regular monthly report provides the latest revenue budget monitoring position for 2022/23 for the Council Fund and Housing Revenue Account. The position is based on actual income and expenditure as at Month 10, and projects forward to year-end.

Decision Maker: Cabinet

Made at meeting: 14/03/2023 - Cabinet

Decision published: 15/03/2023

Effective from: 23/03/2023

Decision:

As detailed in the recommendations.


14/03/2023 - Streetscene Standards Review 2022-23 ref: 10302    Recommendations Approved

To review the existing Streetscene standards and consider a new set of measures and performance indicators that link more closely to the Council Plan, portfolio business plan and policies.

Decision Maker: Cabinet

Made at meeting: 14/03/2023 - Cabinet

Decision published: 15/03/2023

Effective from: 23/03/2023

Decision:

As detailed in the recommendations.


14/03/2023 - Admissions Consultation 2024/2025 ref: 10304    Recommendations Approved

To advise on the outcome of the statutory consultation exercise on the admission arrangements for 2024/25 and to recommend approval.

Decision Maker: Cabinet

Made at meeting: 14/03/2023 - Cabinet

Decision published: 15/03/2023

Effective from: 23/03/2023

Decision:

As detailed in the recommendation.


14/03/2023 - Report back from the Call In of Decision No. 4056 - Waste Strategy Review ref: 10305    Recommendations Approved

To report back from the Call In.

Decision Maker: Cabinet

Made at meeting: 14/03/2023 - Cabinet

Decision published: 15/03/2023

Effective from: 23/03/2023

Decision:

(1)       That the decision of the Environment & Economy Overview & Scrutiny Committee call-in meeting with regard to Record No 4056 Waste Strategy Review be noted;

 

(2)       That a further period of monitoring over the next four months, to see whether recycling rates can be improved through education and enforcement, be approved; and

 

(3)       That a further report be brought back in September.

 


14/03/2023 - Plas Bellin (Local Solutions) Contract Extension ref: 10308    Recommendations Approved

To note the change in service delivery model linked to services of housing support for vulnerable families presently delivered from Plas Belin Supported Housing Project for vulnerable families.

Decision Maker: Cabinet

Made at meeting: 14/03/2023 - Cabinet

Decision published: 15/03/2023

Effective from: 23/03/2023


14/03/2023 - Strategic Equality Plan Annual Report 2021/22 ref: 10270    Recommendations Approved

To present the 2021/22 annual report for the Strategic Equality Plan.

Decision Maker: Cabinet

Made at meeting: 14/03/2023 - Cabinet

Decision published: 15/03/2023

Effective from: 23/03/2023

Decision:

As detailed in the recommendations.


14/03/2023 - Grass Cutting Policy – Managing Road Verges and Amenity Grasslands to Support Biodiversity ref: 10295    Recommendations Approved

To consider the opportunities available to increase biodiversity in the management of road verges and amenity grasslands through the Council’s grass cutting policy.

Decision Maker: Cabinet

Made at meeting: 14/03/2023 - Cabinet

Decision published: 15/03/2023

Effective from: 23/03/2023

Decision:

As detailed in the recommendations.


09/03/2023 - Revenue Budget Monitoring 2022/23 (Month 10) ref: 10260    Recommendations Approved

To provide Members with the Revenue Budget Monitoring 2022/23 (Month 10) Report and Significant Variances.

Decision Maker: Corporate Resources Overview & Scrutiny Committee

Made at meeting: 09/03/2023 - Corporate Resources Overview & Scrutiny Committee

Decision published: 14/03/2023

Effective from: 09/03/2023

Decision:

That having considered the Revenue Budget Monitoring 2022/23 (month 10) report, the Committee confirms that there are no specific issues to be raised with Cabinet.


09/03/2023 - Corporate Self-Assessment 2021-22 ref: 10258    Recommendations Approved

To report on the findings and improvement plan following the completion of the Corporate Self-Assessment 2021/22.

Decision Maker: Corporate Resources Overview & Scrutiny Committee

Made at meeting: 09/03/2023 - Corporate Resources Overview & Scrutiny Committee

Decision published: 14/03/2023

Effective from: 09/03/2023

Decision:

(a)       That the findings of the Corporate Self-Assessment 2021/22 be noted and accepted; and

 

(b)       That the opportunities for improvement identified in the Corporate Self-Assessment 2021/22 be noted and accepted.


09/03/2023 - Action Tracking ref: 10256    Recommendations Approved

To inform the Committee of progress against actions from previous meetings.

Decision Maker: Corporate Resources Overview & Scrutiny Committee

Made at meeting: 09/03/2023 - Corporate Resources Overview & Scrutiny Committee

Decision published: 14/03/2023

Effective from: 09/03/2023

Decision:

That the Committee notes the progress which has been made.


09/03/2023 - Forward Work Programme ref: 10257    Recommendations Approved

To consider the Forward Work Programme of the Corporate Resources Overview & Scrutiny Committee.

Decision Maker: Corporate Resources Overview & Scrutiny Committee

Made at meeting: 09/03/2023 - Corporate Resources Overview & Scrutiny Committee

Decision published: 14/03/2023

Effective from: 09/03/2023

Decision:

(a)       That the Forward Work Programme, as amended, be noted; and

 

(b)       That the Democratic Services Manager, in consultation with the Committee Chairman, be authorised to vary the Forward Work Programme between meetings, as the need arises.


09/03/2023 - Joint Corporate Procurement Unit - Annual Report for 2021/22 ref: 10259    Recommendations Approved

To receive a performance update report on the Joint Procurement Service with Denbighshire County Council.

Decision Maker: Corporate Resources Overview & Scrutiny Committee

Made at meeting: 09/03/2023 - Corporate Resources Overview & Scrutiny Committee

Decision published: 14/03/2023

Effective from: 09/03/2023

Decision:

(a)       That the Procurement Annual Report for 2021/22 be noted; and

 

(b)       That progress with the FastTrack and Free Pay initiatives be noted.


09/03/2023 - Declarations of Interest (Including Whipping Declarations) ref: 10254    Recommendations Approved

Decision Maker: Corporate Resources Overview & Scrutiny Committee

Made at meeting: 09/03/2023 - Corporate Resources Overview & Scrutiny Committee

Decision published: 14/03/2023

Effective from: 09/03/2023

Decision:

None.


09/03/2023 - Minutes ref: 10255    Recommendations Approved

Decision Maker: Corporate Resources Overview & Scrutiny Committee

Made at meeting: 09/03/2023 - Corporate Resources Overview & Scrutiny Committee

Decision published: 14/03/2023

Effective from: 09/03/2023

Decision:

That the minutes be approved as a correct record.


14/07/2022 - Declarations of Interest (Including Whipping Declarations) ref: 10246    Recommendations Approved

Decision Maker: Licensing Sub-Committee

Made at meeting: 14/07/2022 - Licensing Sub-Committee

Decision published: 14/03/2023

Effective from: 14/07/2022

Decision:

None.


14/07/2022 - Application for a Private Hire / Hackney Carriage (Joint) Driver Licence ref: 10247    For Determination

Decision Maker: Licensing Sub-Committee

Made at meeting: 14/07/2022 - Licensing Sub-Committee

Decision published: 14/03/2023

Effective from: 14/07/2022

Lead officer: Gemma Potter


28/11/2022 - Declarations of Interest (Including Whipping Declarations) ref: 10244    Recommendations Approved

Decision Maker: Licensing Sub-Committee

Made at meeting: 28/11/2022 - Licensing Sub-Committee

Decision published: 14/03/2023

Effective from: 28/11/2022

Decision:

None.


28/11/2022 - Application for a Private Hire / Hackney Carriage (Joint) Driver Licence ref: 10243    For Determination

Decision Maker: Licensing Sub-Committee

Made at meeting: 28/11/2022 - Licensing Sub-Committee

Decision published: 14/03/2023

Effective from: 28/11/2022

Lead officer: Gemma Potter


08/02/2023 - Declarations of Interest (including Whipping Declarations) ref: 10236    Recommendations Approved

Decision Maker: Community & Housing Overview & Scrutiny Committee

Made at meeting: 08/02/2023 - Community & Housing Overview & Scrutiny Committee

Decision published: 14/03/2023

Effective from: 08/02/2023

Decision:

None.


08/02/2023 - Minutes ref: 10237    Recommendations Approved

Decision Maker: Community & Housing Overview & Scrutiny Committee

Made at meeting: 08/02/2023 - Community & Housing Overview & Scrutiny Committee

Decision published: 14/03/2023

Effective from: 08/02/2023

Decision:

That the minutes of the meeting held on 11 January be approved as a correct record and signed by the Chair.


08/02/2023 - Sheltered Housing Review Report ref: 10242    Recommendations Approved

To provide an update to the Committee following the Sheltered Housing review.

Decision Maker: Community & Housing Overview & Scrutiny Committee

Made at meeting: 08/02/2023 - Community & Housing Overview & Scrutiny Committee

Decision published: 14/03/2023

Effective from: 08/02/2023


08/02/2023 - Forward Work Programme and Action Tracking ref: 10238    Recommendations Approved

To consider the Forward Work Programme of the Community & Housing Overview & Scrutiny Committee and to inform the Committee of progress against actions from previous meetings.

Decision Maker: Community & Housing Overview & Scrutiny Committee

Made at meeting: 08/02/2023 - Community & Housing Overview & Scrutiny Committee

Decision published: 14/03/2023

Effective from: 08/02/2023

Decision:

 

(a)       That the Forward Work Programme be noted;

 

(b)       That the Facilitator, in consultation with the Chair of the Committee, be authorised to vary the Forward Work Programme between meetings, as the need arises; and

 

(c)        That the Committee notes the progress made in completing the outstanding actions.

 


08/02/2023 - Housing Revenue Account (HRA) Garage Sites and Plot Sites update ref: 10241    Recommendations Approved

To provide an update on work being carried out at Garage sites across the County.

Decision Maker: Community & Housing Overview & Scrutiny Committee

Made at meeting: 08/02/2023 - Community & Housing Overview & Scrutiny Committee

Decision published: 14/03/2023

Effective from: 08/02/2023

Decision:

(a)       That the Committee support the garage demolition programme proposals for addressing those sites and assets in a poor condition; and

 

(b)       That the Committee support the matrix, outlined in the report, on the criteria for assessing the garage sites for demolition.


08/02/2023 - Housing Support Grant ref: 10239    Recommendations Approved

To provide an update on the Housing Support Grant.

Decision Maker: Community & Housing Overview & Scrutiny Committee

Made at meeting: 08/02/2023 - Community & Housing Overview & Scrutiny Committee

Decision published: 14/03/2023

Effective from: 08/02/2023

Decision:

(a)       That the Committee support the Housing Support Grant Delivery Plan for 2023-2024 attached at Appendix 1 of the report;

 

(b)       That the overview of the Housing Support Grant regime and wide range

of delivery of services locally be noted; and

 

(c)        That the feedback on the impact of the Housing Support Grant and range of good practice examples shared through the report be noted.


08/02/2023 - Common Housing Register (Single Access Route to Housing - SARTH) ref: 10240    Recommendations Approved

To provide an update on the Common Housing Register and outcome of the customer satisfaction survey.

Decision Maker: Community & Housing Overview & Scrutiny Committee

Made at meeting: 08/02/2023 - Community & Housing Overview & Scrutiny Committee

Decision published: 14/03/2023

Effective from: 08/02/2023

Decision:

(a)       That the Committee note the significant increases in housing needs across the county and the growing pressures in regard to social housing which was not in line with the supply of available homes locally; and

 

(b)       That the Committee note the customer feedback following survey work and the progress in relation to opportunities for service improvement and in particular digital transformation.


02/02/2023 - Council Plan 2022-23 Mid-Year Performance Reporting ref: 10227    Recommendations Approved

To review the levels of progress in the achievement of activities and performance levels identified in the Council Plan.

Decision Maker: Education, Youth & Culture Overview & Scrutiny Committee

Made at meeting: 02/02/2023 - Education, Youth & Culture Overview & Scrutiny Committee

Decision published: 14/03/2023

Effective from: 02/02/2023

Decision:

(a)     That the Committee support the levels of progress and confidence in the achievement of priorities as at mid-year within the 2022/23 Council Plan;

 

(b)     That the Committee endorse and support overall performance against 2022/23 Council Plan performance indicators as at mid-year; and

 

(c)     That the Committee is assured by explanations given for those areas of underperformance.


02/02/2023 - Forward Work Programme and Action Tracking ref: 10225    Recommendations Approved

To consider the Forward Work Programme of the Education, Youth & Culture Overview & Scrutiny Committee and to inform the Committee of progress against actions from previous meetings.

Decision Maker: Education, Youth & Culture Overview & Scrutiny Committee

Made at meeting: 02/02/2023 - Education, Youth & Culture Overview & Scrutiny Committee

Decision published: 14/03/2023

Effective from: 02/02/2023

Decision:

(a)      That the Forward Work Programme be noted;

(b)      That the Facilitator, in consultation with the Chair of the Committee, be authorised to vary the Forward Work Programme between meetings, as the need arises; and

(c)     That the progress made in completing the outstanding actions be noted.


02/02/2023 - Minutes ref: 10224    Recommendations Approved

Decision Maker: Education, Youth & Culture Overview & Scrutiny Committee

Made at meeting: 02/02/2023 - Education, Youth & Culture Overview & Scrutiny Committee

Decision published: 14/03/2023

Effective from: 02/02/2023

Decision:

That the minutes of the meeting held on 1 December 2022 be approved as a

correct record and signed by the Chair.


02/02/2023 - Declarations of Interest (Including Whipping Declarations) ref: 10223    Recommendations Approved

Decision Maker: Education, Youth & Culture Overview & Scrutiny Committee

Made at meeting: 02/02/2023 - Education, Youth & Culture Overview & Scrutiny Committee

Decision published: 14/03/2023

Effective from: 02/02/2023

Decision:

Councillors Andrew Parkhurst and Carolyn Preece declared a personal interest as members of Theatr Clwyd. 

 

The Chief Officer (Education & Youth) declared that she was a member of the Music Trust Board.


02/02/2023 - Apologies ref: 10222    Recommendations Approved

Decision Maker: Education, Youth & Culture Overview & Scrutiny Committee

Made at meeting: 02/02/2023 - Education, Youth & Culture Overview & Scrutiny Committee

Decision published: 14/03/2023

Effective from: 02/02/2023

Decision:

Mrs Wendy White


02/02/2023 - Music Service Theatr Clwyd ref: 10226    Recommendations Approved

To provide the Committee with information on the Music Service, including numbers of learners.

Decision Maker: Education, Youth & Culture Overview & Scrutiny Committee

Made at meeting: 02/02/2023 - Education, Youth & Culture Overview & Scrutiny Committee

Decision published: 14/03/2023

Effective from: 02/02/2023

Decision:

(a)       That the developments of the Theatr Clwyd Music Trust, since its creation, including the challenges posed by the COVID-19 pandemic be noted;

 

(b)       That the Committee is assured that the Theatr Clwyd Music Trust is positively and actively delivering on the National Music Service Plan for the benefit of children and young people in Flintshire; and

 

(c)       That a letter is sent, on behalf of the Committee, to all Headteachers to encourage schools to promote the delivery of the music service, specifically targeting children eligible for free school meals and looked after children.

 


23/11/2022 - Minutes ref: 10211    Recommendations Approved

Decision Maker: Clwyd Pension Fund Committee

Made at meeting: 23/11/2022 - Clwyd Pension Fund Committee

Decision published: 14/03/2023

Effective from: 23/11/2022

Decision:

The minutes of 31 August 2022 were received, approved and will be signed by the Chairman.

 


23/11/2022 - Declarations of Interest (Including Conflicts of Interest) ref: 10209    Recommendations Approved

Decision Maker: Clwyd Pension Fund Committee

Made at meeting: 23/11/2022 - Clwyd Pension Fund Committee

Decision published: 14/03/2023

Effective from: 23/11/2022

Decision:

            Mrs McWilliam and Mr Harkin, on behalf of all Mercer attendees, highlighted their declaration of interest in relation to item 12 and left the meeting for item 12.

Cllr Wedlake highlighted his declaration of interest as a member of the Pension Fund and Coedpoeth Community Council. He is also a member of the Socialist Environmental Research Association.

There were no other declarations of interest.

 


23/11/2022 - Cyber Strategy work programme ref: 10221    For Determination

Decision Maker: Clwyd Pension Fund Committee

Made at meeting: 23/11/2022 - Clwyd Pension Fund Committee

Decision published: 14/03/2023

Effective from: 23/11/2022

Lead officer: Ceri Shotton


23/11/2022 - Supplier Contracts ref: 10220    For Determination

Decision Maker: Clwyd Pension Fund Committee

Made at meeting: 23/11/2022 - Clwyd Pension Fund Committee

Decision published: 14/03/2023

Effective from: 23/11/2022

Lead officer: Ceri Shotton


23/11/2022 - Pension Administration/Communications Update ref: 10218    For Determination

Decision Maker: Clwyd Pension Fund Committee

Made at meeting: 23/11/2022 - Clwyd Pension Fund Committee

Decision published: 14/03/2023

Effective from: 23/11/2022

Decision:

The Committee noted the update.

Lead officer: Ceri Shotton


23/11/2022 - Governance Update and Consultations ref: 10217    For Determination

Decision Maker: Clwyd Pension Fund Committee

Made at meeting: 23/11/2022 - Clwyd Pension Fund Committee

Decision published: 14/03/2023

Effective from: 23/11/2022

Decision:

(a)          The Committee considered the update.

(b)          The Committee noted the changes to timescales in the business plan for items G3 and G5, due to Government delays in taking forward The Pension Regulator’s Single Code and the SAB Good Governance review outcomes.

(c)           The Committee approved the changes to the Fund’s Governance Policy and Compliance Statement as shown in Appendix 3.

 

Lead officer: Ceri Shotton


23/11/2022 - Investment and Funding Update ref: 10216    For Determination

Decision Maker: Clwyd Pension Fund Committee

Made at meeting: 23/11/2022 - Clwyd Pension Fund Committee

Decision published: 14/03/2023

Effective from: 23/11/2022

Decision:

(a)          The Committee considered and noted the update.

(b)          The Committee approved the “Governance and reporting of climate change risks” draft consultation response.

 

Lead officer: Ceri Shotton


23/11/2022 - Economic and Market Update, and Investment Strategy and Manager Summary ref: 10215    For Determination

Decision Maker: Clwyd Pension Fund Committee

Made at meeting: 23/11/2022 - Clwyd Pension Fund Committee

Decision published: 14/03/2023

Effective from: 23/11/2022

Decision:

The Committee noted the performance of the Fund over periods to the end of September 2022 along with the Economic and Market update which effectively sets the scene.

Lead officer: Ceri Shotton


23/11/2022 - Funding, Flight-Path and Risk Management Framework ref: 10214    For Determination

Decision Maker: Clwyd Pension Fund Committee

Made at meeting: 23/11/2022 - Clwyd Pension Fund Committee

Decision published: 14/03/2023

Effective from: 23/11/2022

Decision:

 

The Committee noted and considered the contents of the report and the increase in the level of hedging and the various actions taken.

Lead officer: Ceri Shotton


23/11/2022 - Draft Funding Strategy Statement ref: 10213    For Determination

Decision Maker: Clwyd Pension Fund Committee

Made at meeting: 23/11/2022 - Clwyd Pension Fund Committee

Decision published: 14/03/2023

Effective from: 23/11/2022

Decision:

(a)          The Committee approved the proposed key actuarial assumptions and funding parameters, in paragraphs 1.05 to 1.10 of the report, which will be incorporated into the Funding Strategy Statement.

(b)          The Committee approved the draft Funding Strategy Statement for consultation with employers (noting some information can only be included when the actuarial valuation is complete) and note the provisional results in paragraph 1.16.

(c)           The Committee delegated the refinement and finalisation of the draft FSS to the Head of Clwyd Pension Fund, before formal consultation with employers, having regard to the advice of the Fund Actuary.

Lead officer: Ceri Shotton


23/11/2022 - Clwyd Pension Fund Annual Report including Accounts 2021/22 ref: 10212    For Determination

Decision Maker: Clwyd Pension Fund Committee

Made at meeting: 23/11/2022 - Clwyd Pension Fund Committee

Decision published: 14/03/2023

Effective from: 23/11/2022

Decision:

(a)          The Committee approved the Fund’s Annual Report for 2021/22 including the Statement of Accounts.

(b)          The Committee considered the Audit of Accounts Report

(c)           The Committee approved the final Letter of Representation

 

Lead officer: Ceri Shotton


23/11/2022 - Asset Pooling ref: 10219    For Determination

Decision Maker: Clwyd Pension Fund Committee

Made at meeting: 23/11/2022 - Clwyd Pension Fund Committee

Decision published: 14/03/2023

Effective from: 23/11/2022

Decision:

The Committee noted the update

 

Lead officer: Ceri Shotton


27/02/2023 - Application for a Private Hire / Hackney Carriage (Joint) Driver Licence ref: 10210    For Determination

Decision Maker: Licensing Sub-Committee

Made at meeting: 27/02/2023 - Licensing Sub-Committee

Decision published: 14/03/2023

Effective from: 27/02/2023

Lead officer: Gemma Potter


27/02/2023 - Declarations of Interest (Including Whipping Declarations) ref: 10208    Recommendations Approved

Decision Maker: Licensing Sub-Committee

Made at meeting: 27/02/2023 - Licensing Sub-Committee

Decision published: 14/03/2023

Effective from: 27/02/2023

Decision:

None.


31/08/2022 - Declarations of Interest (Including Conflicts of Interest) ref: 10197    Recommendations Approved

Decision Maker: Clwyd Pension Fund Committee

Made at meeting: 31/08/2022 - Clwyd Pension Fund Committee

Decision published: 14/03/2023

Effective from: 31/08/2022

Decision:

The Chairman confirmed he had family members as members of the Pension Fund and he has applied to become a member of the Fund.

Cllr Swash also confirmed he is a member of the Fund, Hawarden Community Council and University and College Union.

Cllr Shallcross confirmed he is a member of the Fund and Saltney Town Council.

Cllr Wren confirmed he has applied to become a member of the Fund and Connah’s Quay Town Council.

Cllr Wren and the Chairman are members of Flintshire County Council’s Constitution Committee, which was highlighted during item 6.

There were no other declarations of interest.

 


31/08/2022 - Minutes ref: 10198    Recommendations Approved

Decision Maker: Clwyd Pension Fund Committee

Made at meeting: 31/08/2022 - Clwyd Pension Fund Committee

Decision published: 14/03/2023

Effective from: 31/08/2022

Decision:

The minutes of 15 June 2022 were received, approved and will be signed by the Chairman once the updates are made.


31/08/2022 - Draft Stewardship Code Submission ref: 10200    For Determination

Decision Maker: Clwyd Pension Fund Committee

Made at meeting: 31/08/2022 - Clwyd Pension Fund Committee

Decision published: 14/03/2023

Effective from: 31/08/2022

Decision:

(a)  The Committee considered the contents of the draft submission.

(b)  The Committee delegated responsibility for approving the final submission to the Head of Clwyd Pension Fund.

Lead officer: Janet Kelly


31/08/2022 - Draft Annual Report including Accounts 2021/22 ref: 10199    For Determination

Decision Maker: Clwyd Pension Fund Committee

Made at meeting: 31/08/2022 - Clwyd Pension Fund Committee

Decision published: 14/03/2023

Effective from: 31/08/2022

Decision:

(a)          The Committee considered the Fund’s draft Annual Report for 2021/22 including the draft Statement of Accounts.

(b)          Members noted the Audit Enquiries letter and response

Lead officer: Janet Kelly


31/08/2022 - Cyber Strategy work programme and Cyber Hygiene Guidelines ref: 10207    For Determination

Decision Maker: Clwyd Pension Fund Committee

Made at meeting: 31/08/2022 - Clwyd Pension Fund Committee

Decision published: 14/03/2023

Effective from: 31/08/2022

Lead officer: Janet Kelly


31/08/2022 - Funding, Flight-Path and Risk Management Framework ref: 10206    For Determination

Decision Maker: Clwyd Pension Fund Committee

Made at meeting: 31/08/2022 - Clwyd Pension Fund Committee

Decision published: 14/03/2023

Effective from: 31/08/2022

Decision:

The Committee noted the update and considered the contents of the report.

Lead officer: Janet Kelly


31/08/2022 - Economic and Market Update, and Investment Strategy and Manager Summary ref: 10205    For Determination

Decision Maker: Clwyd Pension Fund Committee

Made at meeting: 31/08/2022 - Clwyd Pension Fund Committee

Decision published: 14/03/2023

Effective from: 31/08/2022

Decision:

The Committee noted the performance of the Fund over periods to the end of June 2022 along with the Economic and Market update which effectively set the scene.

Lead officer: Janet Kelly


31/08/2022 - Asset Pooling ref: 10204    For Determination

Decision Maker: Clwyd Pension Fund Committee

Made at meeting: 31/08/2022 - Clwyd Pension Fund Committee

Decision published: 14/03/2023

Effective from: 31/08/2022

Decision:

The Committee noted the update and discussed the JGC agenda.

Lead officer: Janet Kelly


31/08/2022 - Investment and Funding Update ref: 10203    For Determination

Decision Maker: Clwyd Pension Fund Committee

Made at meeting: 31/08/2022 - Clwyd Pension Fund Committee

Decision published: 14/03/2023

Effective from: 31/08/2022

Decision:

The Committee noted the update.

Lead officer: Janet Kelly


31/08/2022 - Pension Administration/Communications Update ref: 10202    For Determination

Decision Maker: Clwyd Pension Fund Committee

Made at meeting: 31/08/2022 - Clwyd Pension Fund Committee

Decision published: 14/03/2023

Effective from: 31/08/2022

Decision:

The Committee noted the update.

Lead officer: Janet Kelly


31/08/2022 - Governance Update and Consultations ref: 10201    For Determination

Decision Maker: Clwyd Pension Fund Committee

Made at meeting: 31/08/2022 - Clwyd Pension Fund Committee

Decision published: 14/03/2023

Effective from: 31/08/2022

Decision:

(a)          The Committee considered and noted the update.

(b)          The Committee considered the proposed changes to the Council’s Constitution and Pension Board Protocol, relating to pension fund related responsibilities and recommended the proposed changes for consideration by Constitution and Democratic Services Committee and then approval by the Council.

(c)          The Committee approved the proposed changes to the Delegations of Functions to Officers Schedule.

 

Lead officer: Janet Kelly


14/03/2023 - North East Wales (NEW) Homes Business Plan 2023/2052 ref: 10306    Recommendations Approved

To consider the NEW Homes Business Plan 2023/2052.

Decision Maker: Cabinet

Made at meeting: 14/03/2023 - Cabinet

Decision published: 14/03/2023

Effective from: 14/03/2023


14/03/2023 - Business Rate Write Offs in excess of £25,000 ref: 10301    Recommendations Approved

For cabinet to approve the write off of Business Rate balances in excess of £25,000
where it is no longer possible to collect the debts

Decision Maker: Cabinet

Made at meeting: 14/03/2023 - Cabinet

Decision published: 14/03/2023

Effective from: 14/03/2023

Decision:

As detailed in the recommendation.


23/02/2023 - Council Tax Setting for 2023/24 ref: 10190    Recommendations Approved

To set the Council Tax charges for 2023-24 as part of the Council’s wider budget strategy.

Decision Maker: Flintshire County Council

Made at meeting: 23/02/2023 - Flintshire County Council

Decision published: 13/03/2023

Effective from: 23/02/2023

Decision:

(a)       That the 2023/24 Council Tax be set as detailed in Appendix 1 to the report;

 

(b)       That the continuation of the policy of not providing a discount in the level of 2023/24 Council Tax charges for second homes and long-term empty homes be endorsed.  Also, where exceptions do not apply, to charge the Council Tax Premium rate of 75% above the standard rate of Council Tax for designated long-term empty dwellings and 100% for second homes from 1st April 2023; and

 

(c)       That approval be given for designated officers to issue legal proceedings and appear on behalf of the Council in the Magistrates’ Court for unpaid taxes.


23/02/2023 - Minimum Revenue Provision - 2023/24 Policy ref: 10192    Recommendations Approved

Local Authorities are required each year to set aside some of their revenue resources as provision for the repayment of debt. The report presents the Council’s draft policy on Minimum Revenue Provision.

Decision Maker: Flintshire County Council

Made at meeting: 23/02/2023 - Flintshire County Council

Decision published: 13/03/2023

Effective from: 23/02/2023

Decision:

(a)       That the following be approved for Council Fund (CF):-

 

·         Option 3 (Asset Life Method) be used for the calculation of the MRP in financial year 2023/24 for the balance of outstanding capital expenditure funded from supported borrowing fixed as at 31st March 2017.  The calculation will be the ‘annuity’ method over 49 years.

 

·         Option 3 (Asset Life Method) be used for the calculation of the MRP in 2023/24 for all capital expenditure funded from supported borrowing from 1st April 2016 onwards.  The calculation will be the ‘annuity’ method over an appropriate number of years, dependent on the period of time that the capital expenditure is likely to generate benefits.

 

·         Option 3 (Asset Life Method) be used for the calculation of the MRP in 2023/24 for all capital expenditure funded from unsupported (prudential) borrowing or credit arrangements. The calculation will be the ‘annuity’ method over an appropriate number of years, dependent on the period of time that the capital expenditure is likely to generate benefits.

 

(b)       That the following be approved for Housing Revenue Account (HRA):-

 

·         Option 3 (Asset Life Method) be used for the calculation of the HRA’s MRP in 2023/24 for the balance of outstanding capital expenditure funded from debt fixed as at 31st March 2021. The calculation will be the ‘annuity’ method over 50 years.

 

·         Option 3 (Asset Life Method) be used for the calculation of the HRA’s MRP in 2023/24 for all capital expenditure funded from debt from 1st April 2021 onwards. The calculation will be the ‘annuity’ method over an appropriate number of years, dependent on the period of time that the capital expenditure is likely to generate benefits.

 

(c)       That MRP on loans from the Council to NEW Homes to build affordable homes through the Strategic Housing and Regeneration Programme (SHARP) (which qualify as capital expenditure in accounting terms) be approved as follows:-

 

·         No MRP is made during the construction period (of short duration) as the asset has not been brought into use and no benefit is being derived from its use.

 

·         Once the assets are brought into use, capital (loan) repayments will be made by NEW Homes. The Council’s MRP will be equal to the repayments made by NEW Homes. The repayments made by NEW Homes will be classed, in accounting terms, as capital receipts, which can only be used to fund capital expenditure or repay debt. The capital repayment / capital receipt will be set aside to repay debt and is the Council’s MRP policy for repaying the loan.


23/02/2023 - Treasury Management Strategy 2023/24, Treasury Management Policy Statement, Practices & Schedules 2023-26 ref: 10191    Recommendations Approved

To present to Members the draft Treasury Management Strategy 2023/24.

Decision Maker: Flintshire County Council

Made at meeting: 23/02/2023 - Flintshire County Council

Decision published: 13/03/2023

Effective from: 23/02/2023

Decision:

(a)       That the Treasury Management Strategy for 2023/24 be approved;

 

(b)       That the Treasury Management Policy Statement 2023 to 2026 be approved; and

 

(c)       That the Treasury Management Practices and Schedules 2023 to 2026 be approved.


23/02/2023 - Council Fund Revenue Budget 2023/24 - Final Closing Stage ref: 10189    Recommendations Approved

To set a legal and balanced budget for 2023/24 on the recommendation of Cabinet.

Decision Maker: Flintshire County Council

Made at meeting: 23/02/2023 - Flintshire County Council

Decision published: 13/03/2023

Effective from: 23/02/2023

Decision:

(a)       That the recommendations of Cabinet for balancing the budget for 2023/24 be approved; and

 

(b)       That the level of Council Tax for 2023/24 as recommended by Cabinet be approved.


23/02/2023 - Declarations of Interest ref: 10186    Recommendations Approved

Decision Maker: Flintshire County Council

Made at meeting: 23/02/2023 - Flintshire County Council

Decision published: 13/03/2023

Effective from: 23/02/2023

Decision:

During discussion on the Council Fund Revenue Budget 2023/24 (agenda item 6), Councillor Dennis Hutchinson declared a personal interest as a transport provider with a school contract.

 

The following Members declared a personal interest on the Pay Policy Statement for 2023/24 (agenda item 10) due to closely associated people employed by the Council: Councillors Bernie Attridge, Chris Bithell, Mel Buckley, Andy Hughes, Dennis Hutchinson, Christine Jones, Hilary McGuill, Ted Palmer, Andrew Parkhurst, Kevin Rush and Dale Selvester.


23/02/2023 - Minutes ref: 10187    Recommendations Approved

Decision Maker: Flintshire County Council

Made at meeting: 23/02/2023 - Flintshire County Council

Decision published: 13/03/2023

Effective from: 23/02/2023

Decision:

That subject to the amendments, the minutes of 13 December 2022 and 24 January 2023 be approved as a correct record.


23/02/2023 - Petitions ref: 10188    Recommendations Approved

Decision Maker: Flintshire County Council

Made at meeting: 23/02/2023 - Flintshire County Council

Decision published: 13/03/2023

Effective from: 23/02/2023

Decision:

None.


23/02/2023 - Public Question Time ref: 10194    Recommendations Approved

Decision Maker: Flintshire County Council

Made at meeting: 23/02/2023 - Flintshire County Council

Decision published: 13/03/2023

Effective from: 23/02/2023

Decision:

None were received.


23/02/2023 - Questions from Members on Committee Minutes ref: 10196    Recommendations Approved

Decision Maker: Flintshire County Council

Made at meeting: 23/02/2023 - Flintshire County Council

Decision published: 13/03/2023

Effective from: 23/02/2023

Decision:

None were received.


23/02/2023 - Notice of Motion ref: 10195    Recommendations Approved

Decision Maker: Flintshire County Council

Made at meeting: 23/02/2023 - Flintshire County Council

Decision published: 13/03/2023

Effective from: 23/02/2023

Decision:

None were received.


23/02/2023 - Pay Policy Statement for 2023/24 ref: 10193    Recommendations Approved

All local authorities are required to publish their Pay Policy Statement by April annually. The Pay Policy Statement presented within this report is the eleventh annual Statement published by Flintshire County Council.

Decision Maker: Flintshire County Council

Made at meeting: 23/02/2023 - Flintshire County Council

Decision published: 13/03/2023

Effective from: 23/02/2023

Decision:

(a)       That subject to the amendment, the appended draft Pay Policy Statement for 2023/24 be approved; and

 

(b)       That delegated authority be given to the Corporate Manager (People and Organisational Development) to update the Pay Policy Statement 2023/24 during the course of the year to reflect any changes required by legislation, Government policy or national negotiations so that it remains accurate and current.